ClinicNote

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ClinicNote is a HIPAA-compliant, full-suite EMR designed for university and private practice clinics. Manage scheduling, SOAP notes, billing, and patient portals in one easy-to-use platform.

Productivity

Document Tools

Document AI Tools

About

ClinicNote is a comprehensive, HIPAA-compliant EMR platform purpose-built for university programs and small-to-medium private practice clinics. Unlike generic healthcare software, ClinicNote was designed by and for the clinicians who use it every day, resulting in an intuitive interface that minimizes administrative burden and maximizes time spent with patients. The platform covers the full clinical workflow: SOAP notes, evaluations, and progress reports are all managed in one place, alongside integrated patient scheduling, automated reminders, and a self-service patient portal. Built-in billing tools streamline revenue cycles, while a custom form builder allows clinics to tailor documentation to their unique needs. ClinicNote supports a wide range of disciplines including Speech-Language Pathology, Audiology, Occupational Therapy, Physical Therapy, Counseling, Behavioral Health, Art Therapy, Music Therapy, Social Work, Psychology, Athletic Training, Exercise Science, and AAC. This breadth makes it an ideal single solution for multi-disciplinary university clinics. With over 7,000 users in 175+ clinics, the platform has proven scalability for both academic and private settings. Onboarding is streamlined — most users learn the basics in one to two hours and can be fully operational within 60 days. A dedicated support team provides real human assistance throughout setup and beyond. The product roadmap is actively driven by user feedback, ensuring continuous improvement aligned with real clinical needs.

Key Features

Full-Suite Clinical Documentation: Create and manage SOAP notes, evaluations, and progress reports all within a single, unified platform tailored to clinical workflows.
Integrated Scheduling & Patient Portal: Streamline appointment booking with an integrated scheduler, automated reminders, and a self-service patient portal for improved engagement.
Built-In Billing Tools: Manage the full billing cycle without third-party software, reducing overhead and keeping financial workflows inside the same system.
Custom Form Builder: Design and deploy custom clinical forms to match the specific documentation requirements of any discipline or clinic type.
HIPAA Compliance & Security: Patient data is kept safe with HIPAA-compliant infrastructure, regular security updates, and role-based access controls.

Use Cases

University health clinics managing students across multiple therapy and counseling disciplines using a single shared EMR platform.
Private practice speech-language pathologists or occupational therapists replacing paper-based or generic EMR systems with a purpose-built solution.
Clinic supervisors overseeing student clinicians who need collaborative documentation, progress tracking, and easy reporting tools.
Small behavioral health or counseling practices needing integrated scheduling, billing, and HIPAA-compliant documentation without enterprise-level complexity.
Multi-discipline rehabilitation clinics streamlining patient intake, treatment documentation, and billing workflows in one unified system.

Pros

Designed by Real Clinicians: Built with direct input from practicing clinicians, making it intuitive and aligned with how healthcare providers actually work.
Fast Onboarding: Most users learn the basics in just one to two hours, and full clinic implementation typically takes no more than 60 days.
Multi-Discipline Support: Supports over a dozen clinical disciplines, making it an excellent fit for multi-department university health programs.
Responsive Human Support: Dedicated support team provides real, human customer service — not just automated help docs — for ongoing guidance.

Cons

Niche Target Audience: Primarily designed for university and small-to-medium private practice clinics, which may limit fit for large hospital systems or solo practitioners.
No Publicly Listed Pricing: Pricing is not transparently listed on the website; prospective customers must request a demo to learn costs, which can slow evaluation.
Web-Only Platform: ClinicNote appears to be a web-based solution with no dedicated mobile apps, which may limit accessibility in certain clinical settings.

Frequently Asked Questions

ClinicNote is designed for university clinics and small-to-medium private practice clinics across a wide range of disciplines including Speech, Audiology, OT, PT, Counseling, Psychology, and more.

Yes. ClinicNote is fully HIPAA compliant and receives regular product updates to maintain data security and regulatory compliance.

Most users can learn the basics in one to two hours. Full clinic implementation is typically completed within 60 days, with hands-on support from the ClinicNote team throughout the process.

ClinicNote includes clinical documentation (SOAP notes, evaluations, progress reports), scheduling, a patient portal, automated reminders, billing tools, a custom form builder, and reporting — all in one platform.

Yes. ClinicNote supports over a dozen clinical disciplines, making it ideal for multi-disciplinary university programs or practices that serve patients across different specialties.