About
Doctora is an AI-powered medical scribe designed specifically for optometry practices. It listens to eye exams in real time and automatically transforms natural conversation into fully structured clinical documentation, complete with ICD-10 and CPT coding — with 95% accuracy. The platform integrates seamlessly with leading optometry EHR systems including RevolutionEHR, Eyefinity, Crystal PM, Compulink, OfficeMate, MaximEyes, and Eye Cloud Pro, allowing approved notes to sync directly to the patient chart with a single click. Beyond documentation, Doctora offers an AI Billing module that automates claims submission, denial recovery, and revenue capture, helping practices maximize collections and minimize missed charges. An AI Receptionist for 24/7 automated appointment booking is slated for launch in June 2026. Key highlights include a 70% reduction in documentation time, 85% fewer clicks per encounter, and the ability to see 4–6 more patients per day. The system is HIPAA-compliant with 256-bit encryption and Google Cloud BAA support, requires no special training, and can be set up within 30 minutes. Doctora is ideal for solo optometrists, group practices, and multi-location eye care organizations looking to modernize their workflow with a purpose-built AI suite.
Key Features
- Real-Time Voice Transcription: Listens to eye exam conversations through any exam room microphone and instantly converts speech into structured clinical documentation.
- Automated ICD-10 & CPT Coding: AI trained on thousands of optometry encounters automatically captures diagnosis and procedure codes, ensuring no billable procedure is missed.
- EHR Direct Sync: One-click integration with RevolutionEHR, Eyefinity, Crystal PM, Compulink, OfficeMate, MaximEyes, and Eye Cloud Pro for seamless chart updates.
- AI Billing Module: Automates claims submission, identifies denials, and optimizes revenue capture to maximize collections with minimal manual effort.
- HIPAA-Compliant Infrastructure: Bank-level 256-bit encryption, Google Cloud Business Associate Agreement (BAA), and full PHI protection for regulatory compliance.
Use Cases
- An optometrist uses Doctora to automatically transcribe and code patient exam notes, eliminating manual charting and reclaiming 2+ hours per day.
- A multi-location eye care group deploys Doctora across all practices to standardize documentation quality and reduce per-encounter administrative burden.
- A solo optometrist uses the AI Billing module to automate insurance claims submission and recover denied claims without hiring additional billing staff.
- An optometry practice onboards Doctora to increase patient throughput, fitting 4–6 additional appointments into each provider's daily schedule.
- An eye care clinic joins the AI Receptionist waitlist to automate 24/7 appointment booking and reduce missed calls from prospective patients.
Pros
- Optometry-Specific AI: Trained exclusively on optometry terminology and workflows, resulting in higher accuracy and relevance than general medical scribes.
- Rapid Setup: Practices can go live in under 30 minutes with no special training required, minimizing disruption to daily operations.
- Significant Time Savings: Saves 2+ hours of documentation time per day and allows providers to see 4–6 additional patients, directly boosting practice revenue.
- All-in-One Practice Suite: Combines AI Scribe, AI Billing, and upcoming AI Receptionist into a single platform purpose-built for modern optometry practices.
Cons
- Optometry-Only Focus: The platform is built exclusively for optometry, making it unsuitable for other medical specialties or general healthcare providers.
- AI Receptionist Not Yet Live: The AI Receptionist feature is not available until June 2026, so practices needing front-desk automation must wait or use another solution.
- Subscription Cost After Trial: After the 7–14 day free trial, ongoing subscription fees apply, which may be a consideration for smaller solo practices with tight budgets.
Frequently Asked Questions
Is Doctora HIPAA compliant?
Yes. Doctora uses 256-bit encryption, is hosted on Google Cloud with a Business Associate Agreement (BAA), and provides full PHI protection to meet HIPAA requirements.
Which EHR systems does Doctora integrate with?
Doctora integrates directly with RevolutionEHR, Eyefinity, Crystal PM, Compulink, OfficeMate, MaximEyes, Eye Cloud Pro, and other web-based EHR systems.
How long does it take to set up Doctora?
Doctora can be set up in approximately 30 minutes. White-glove onboarding assistance is included and no special training is required.
Does Doctora offer a free trial?
Yes. Doctora offers a 7 to 14-day free trial with no credit card required, allowing optometrists to test the platform before committing to a paid plan.
Can Doctora work with any exam room microphone?
Yes. Doctora works with any standard exam room microphone, so there is no need to purchase special hardware to get started.
