About
DojoExpert is a comprehensive school management platform purpose-built for martial arts schools, though it can be adapted for any membership-based organization. It combines member management, attendance tracking, payment processing, and student engagement tools into a single, easy-to-use web and mobile application. Core capabilities include a powerful member database for storing personal info, belt history, competition results, and attendance records. The attendance tracking module supports QR code card printing and works seamlessly on iPhone, iPad, and Android devices — no expensive hardware needed. A dedicated student login app and parent portal allow members to review their attendance, invoices, belt requirements, and upcoming events. DojoExpert integrates with Stripe and GoCardless for automated subscription billing and includes a built-in invoicing system with customizable templates. Schools can create public or private registration forms for seminars, belt promotions, and competitions. The platform also supports online class delivery with video content and push notifications, class scheduling with bookable slots, and a fully customizable belt promotion system with milestone tracking. Additional features include training plan creation with exercise videos, competition result tracking and statistical reports, digital certificate design and generation, and per-class member comments. With low pricing, a 14-day free trial, and no contracts required, DojoExpert is ideal for small to medium martial arts schools looking to digitize and streamline their day-to-day operations.
Key Features
- Member Management: Store and organize all member data including personal info, belt history, attendance records, and competition results in one place.
- QR Code Attendance Tracking: Track class attendance easily using a mobile app and printable QR code cards — no expensive readers or complicated hardware required.
- Student Login App & Parent Portal: Let students and parents access attendance data, invoices, belt requirements, event calendars, and school announcements via a free mobile app.
- Subscription Payments & Invoicing: Automate recurring billing with Stripe or GoCardless, or generate branded invoices students can pay directly through the mobile app.
- Belt Promotion System: Define custom belt systems with milestone and technique requirements, track student progress, and promote members with just a few clicks.
Use Cases
- A martial arts school owner manages 200+ student profiles, tracks belt promotions, and automates monthly membership billing through Stripe integration.
- An instructor uses the Android app to scan QR code cards for real-time attendance tracking during daily classes without any extra hardware.
- Students download the free Dojo Login app to check their upcoming belt requirements, view outstanding invoices, and browse the class schedule.
- A school owner uploads instructional videos to the online classes module and sends push notifications to enrolled members to drive home training engagement.
- An event coordinator creates a private registration form for an upcoming belt promotion ceremony and shares the link exclusively with current school members.
Pros
- Cross-Platform Access: Available on web, iOS, and Android, allowing school owners, instructors, and students to access data from any device at any time.
- Purpose-Built for Martial Arts: Specialized features like belt tracking, competition result statistics, and QR attendance set it apart from generic school management software.
- Affordable with No-Obligation Trial: Low pricing combined with a 14-day free trial and no contracts makes it highly accessible for independent and small school owners.
Cons
- Niche Focus: Primarily designed for martial arts schools; non-martial arts organizations may find belt and competition features irrelevant to their workflow.
- Requires Internet Connection: Being fully web-based means all features depend on a stable internet connection — there is no offline mode.
- Limited Integration Ecosystem: Payment integrations are limited to Stripe and GoCardless, with no mention of broader third-party app or API integrations.
Frequently Asked Questions
Can I try DojoExpert before committing to a paid plan?
Yes, DojoExpert offers a 14-day free trial with no contracts or obligations. You can sign up and explore all features before deciding to subscribe.
Does DojoExpert work on smartphones and tablets?
Yes, DojoExpert is accessible via web browser and also has dedicated mobile apps for iOS (iPhone/iPad) and Android devices.
How does the QR code attendance tracking work?
You can print QR code cards for each member directly from the software. Instructors then scan them using the DojoExpert mobile app on any smartphone — no specialized hardware is required.
What payment processors does DojoExpert support?
DojoExpert integrates with Stripe and GoCardless for automated subscription billing. It also includes a built-in invoicing system for generating and sending invoices manually.
Can DojoExpert be used for non-martial arts schools or clubs?
Yes. While DojoExpert is designed with martial arts in mind, the platform states it can be used by any type of school or membership-based organization.
