About
DojoTrack is a comprehensive, AI-driven management platform built exclusively for martial arts studios. It combines smart automation, real-time analytics, and a dedicated student app to help studio owners run more efficiently and grow their business. At its core, DojoTrack's AI engine monitors student engagement patterns to identify at-risk members before they quit, enabling proactive outreach that measurably improves retention. Its AI-powered lead scoring and automated SMS/email follow-ups accelerate the prospect-to-member pipeline—studios report up to 3x faster lead conversion. Billing is fully automated via Stripe integration, supporting recurring memberships, event payments, and self-service payment method updates. Belt promotion tracking eliminates manual record-keeping after each testing cycle, while class scheduling, student sign-in kiosks, and real-time attendance reports keep daily operations running smoothly. Additional features include a built-in point-of-sale system for merchandise, digital waiver creation and e-signature collection, website lead-capture forms, staff management with multi-account support, and automatic family discounts. A dedicated student companion app lets members track their belt curriculum progress, purchase products, view class schedules, and receive push notifications—keeping them engaged between sessions. DojoTrack is ideal for independent martial arts schools and multi-location academies looking to replace fragmented tools with a single, purpose-built CRM and automation platform. A 14-day free trial is available with no credit card required.
Key Features
- AI-Powered Student Retention: Predictive analytics identify at-risk students before they quit, triggering automated outreach to proactively boost retention rates by up to 25%.
- Smart Lead Conversion: AI lead scoring combined with automated SMS and email follow-ups converts prospects into paying students up to 3x faster than manual processes.
- Automated Billing & Payments: Recurring membership billing runs on autopilot via Stripe, with self-service payment updates, event payments, automatic family discounts, and expiration reminders.
- Belt & Class Management: Automated belt promotion tracking eliminates manual record-keeping after testing cycles, while scheduling tools handle bookings, sign-ins, and real-time attendance.
- Student Companion App: A dedicated mobile app lets students track belt curriculum progress, buy products, view schedules, and receive push notifications to stay engaged outside the dojo.
Use Cases
- A martial arts studio owner automating monthly membership billing and reducing payment failures with Stripe-powered recurring billing and expiration reminders.
- A dojo using AI retention analytics to identify students who haven't attended recently and automatically sending re-engagement SMS messages before they cancel.
- A martial arts school streamlining belt testing cycles by automating promotion tracking and eliminating hours of manual record updates after each grading event.
- A studio converting website visitors into enrolled students faster by using AI lead scoring to prioritize follow-ups and deploying automated drip email and SMS sequences.
- A multi-instructor academy managing class schedules, student sign-ins, attendance reports, staff accounts, and merchandise sales through a single unified platform.
Pros
- Purpose-Built for Martial Arts: Every feature—belt tracking, belt promotions, dojo-specific CRM flows—is tailored to martial arts studios rather than generic gym or fitness software.
- Significant Time Savings: Studios report saving up to 10 hours per week on administrative tasks through intelligent automation of billing, communications, and student tracking.
- All-in-One Platform: Replaces multiple disconnected tools by combining CRM, billing, POS, digital waivers, analytics, and a student app in a single integrated platform.
- Risk-Free Trial: A full-featured 14-day free trial lets studio owners evaluate the platform with no credit card required before committing.
Cons
- Niche Focus: Designed exclusively for martial arts studios, making it unsuitable for other fitness or wellness businesses without significant workarounds.
- Pricing Not Publicly Listed: Exact subscription costs aren't displayed upfront on the website, requiring a trial signup or direct contact to compare pricing against competitors.
- Dependent on Stripe: Payment processing is locked to Stripe integration, which may not suit studios already using or preferring alternative payment processors.
Frequently Asked Questions
How does the 14-day free trial work?
DojoTrack offers a full-featured 14-day free trial that gives you complete access to the platform so you can evaluate all features before subscribing. No credit card is required to start.
What AI features does DojoTrack include?
DojoTrack uses AI for predictive student retention (identifying at-risk students before they drop off), AI-powered lead scoring to prioritize follow-ups, and automated smart notifications to keep students engaged.
Does DojoTrack have a mobile app for students?
Yes. DojoTrack includes a dedicated student companion app available on iOS and Android. Students can track their belt curriculum, view class schedules, purchase products, and receive push notifications.
What payment processor does DojoTrack use?
DojoTrack integrates with Stripe to handle recurring membership billing, event payments, and point-of-sale transactions. Students can self-service update their payment methods through the platform.
How does DojoTrack compare to other martial arts software like Kicksite or ZenPlanner?
DojoTrack differentiates itself with AI-powered insights, automated belt tracking, smart lead scoring, and automated SMS follow-ups—features that most traditional martial arts management platforms like Kicksite, ZenPlanner, or PushPress do not offer natively.
