About
Geek Divers is a purpose-built management solution for the scuba diving industry, catering to everything from small family-run dive shops to large multi-location dive resorts with accommodation and watersports. The platform is accessible 24/7 via any device through a Google Chrome browser, giving owners and managers real-time control over their business from anywhere in the world. At its core, Geek Divers features a user-friendly activity calendar that automatically updates customer bills, staff payslips, and partner commissions whenever activities are planned — eliminating manual data entry entirely. The integrated accommodation module lets operators manage room rates by season, guest type, and room category, add package prices and meal plans, and visualize availability through a color-coded calendar. The quotes system provides a clear, status-tracked pipeline for all customer offers, so no proposal ever gets lost in an email thread. Billing is fully automated — the software writes and updates customer invoices based on planned activities. Partner and travel agent price lists can be configured with custom currencies, discounts, and sales tax. Payslip management supports hundreds of commission calculation methods, and the cash flow module delivers real-time financial visibility without waiting for weekly reports. The platform includes unlimited users with role-based access, regular feature updates, daily data backups, and GDPR-compliant EU-hosted servers. Technical support is available via email and WhatsApp, with on-demand video calls for additional guidance.
Key Features
- Activity Calendar: A user-friendly calendar for planning dive activities that automatically triggers bill, payslip, and commission updates — eliminating manual spreadsheet work.
- Accommodation Module: Manage room rates by season, guest type, and room category. Add meal plans and package prices, and monitor availability through a color-coded reservation calendar.
- Automated Billing & Quotes: Customer invoices are automatically generated and updated based on planned activities. Quotes are tracked with color-coded statuses so no offer gets lost.
- Partner Price Lists & Commissions: Set custom price lists for travel agents and partners with tailored currencies, discounts, and sales tax. Staff commissions are calculated automatically across hundreds of supported logic configurations.
- Real-Time Cash Flow Tracking: Monitor income and expenses in real time from any device, anywhere in the world — no need to wait for weekly financial reports.
Use Cases
- A dive center owner uses the activity calendar to schedule daily dive trips, automatically generating customer invoices and instructor payslips without any manual data entry.
- A dive resort manages room bookings, seasonal rates, and meal plans alongside diving packages, giving guests a single integrated quote and bill for their entire stay.
- A multi-location dive operation sets up separate partner price lists for travel agents in different currencies, streamlining group booking pricing and commissions.
- A dive center manager monitors real-time cash flow from a mobile device while traveling, checking income and expenses without waiting for end-of-week reports.
- A dive resort administrator tracks all outstanding customer quotes by status, following up on pending offers and archiving expired ones to keep the pipeline clean and organized.
Pros
- Built Specifically for the Dive Industry: Every feature is tailored to the unique workflows of dive centers and resorts, making it far more relevant than generic business management tools.
- Fully Automated Admin: Billing, payslips, and commissions update automatically when activities are planned, saving significant time and reducing human error.
- Accessible Anywhere, Anytime: Cloud-based and available 24/7 on any device with a Chrome browser, giving operators full visibility into their business on the go.
- GDPR-Compliant & Secure: Servers are hosted in the EU with daily backups and modern data protection, ensuring compliance and peace of mind for operators handling customer data.
Cons
- Highly Niche Audience: The software is exclusively designed for the diving industry, making it unsuitable for any other type of hospitality or activity business.
- Chrome Browser Dependency: Geek Divers is recommended to be used specifically through Google Chrome, which may be a limitation for users who prefer other browsers.
- Opaque Base Pricing: The monthly fee is tied to the operator's own price list (equivalent to 2 fun dives), making it difficult to compare costs without contacting the team directly.
Frequently Asked Questions
What is Geek Divers?
Geek Divers is a web-based management software designed specifically for dive centers and dive resorts. It helps operators manage activities, accommodations, billing, quotes, staff payslips, and cash flow all in one platform.
How is the monthly pricing calculated?
The base monthly fee is equivalent to the cost of 2 fun dives from your own price list. The accommodation module is an additional €25 per month. Discounts of 10% and 20% are available for 6-month and 12-month prepayments respectively.
Is the accommodation module included in the base plan?
No, the accommodation module is an add-on priced at €25 per month on top of your base Geek Divers subscription.
What devices and browsers does Geek Divers support?
Geek Divers is accessible 24/7 on any device with at least a 7-inch screen. It is recommended to use Google Chrome for the best experience.
How is customer data protected?
Geek Divers servers are located in the EU and are GDPR-compliant. Data is backed up daily to a separate secure server, and only you control who can access your information.
