About
PTEverywhere is an all-in-one EMR and practice management software designed specifically for physical therapy and rehab therapy professionals. The platform is fully HIPAA-compliant and streamlines every operational aspect of running a clinic — from intake and scheduling to clinical documentation, billing, and patient engagement. Key capabilities include online scheduling with two-way Google Calendar sync, AI Scribe for faster and more accurate clinical documentation, integrated payments and billing, a self-service patient portal, home exercise programs (HEP), secure two-way messaging, and built-in telehealth. Equipment and supplies management round out the administrative feature set. PTEverywhere is accessible on both web and native mobile apps, enabling practitioners to manage their practice from anywhere. It is built for solo practitioners, growing group practices, and multi-location clinics looking to scale without adding administrative staff. Customers report scaling six-figure businesses in under a year without hiring a receptionist. A dedicated community platform (PtECommunity) and responsive customer support further differentiate the product. PTEverywhere positions itself as the only platform that helps clinics meet practice growth goals without losing sight of patient care goals.
Key Features
- AI Scribe: Automatically generates clinical documentation from patient encounters, reducing charting time and minimizing manual data entry for therapists.
- Online Scheduling with Google Calendar Sync: Allows patients to self-schedule appointments online with two-way Google Calendar sync to keep practitioners organized across platforms.
- Integrated Billing & Payments: Handles invoicing, payment processing, and insurance billing directly within the platform, reducing administrative overhead and accelerating revenue collection.
- Telehealth & Secure Messaging: Enables virtual visits and HIPAA-compliant two-way patient messaging, keeping care connected beyond the clinic walls.
- Home Exercise Programs (HEP) & Patient Portal: Delivers personalized home exercise programs to patients and provides a self-service portal for appointment management and communication.
Use Cases
- A solo physical therapist managing patient scheduling, documentation, and billing without administrative staff using one unified platform.
- A growing rehab therapy group practice scaling operations by automating scheduling, charting with AI Scribe, and processing payments without hiring additional receptionists.
- A cash-pay PT clinic delivering home exercise programs and maintaining ongoing patient engagement through the patient portal and secure messaging.
- A mobile or telehealth-focused physical therapy practice conducting virtual visits and managing clinical documentation remotely via the iOS or Android app.
- A multi-therapist clinic standardizing EMR documentation, tracking equipment and supplies, and coordinating team schedules through a centralized HIPAA-compliant system.
Pros
- Truly All-in-One: Consolidates scheduling, EMR, billing, telehealth, HEP, and patient communication into a single HIPAA-compliant platform, eliminating the need for multiple disconnected tools.
- Mobile-First Flexibility: Native iOS and Android apps allow practitioners to document, schedule, and communicate with patients from anywhere, ideal for cash-pay or mobile clinics.
- AI-Powered Documentation: The AI Scribe feature dramatically reduces time spent on charting, letting therapists focus more on patient care rather than administrative work.
- Strong Customer Support: Consistently praised by users for responsive, high-quality customer service and an active user community (PtECommunity) for peer support.
Cons
- Niche-Specific Platform: Designed exclusively for physical therapy and rehab therapy clinics, making it unsuitable for other healthcare specialties or general business use.
- Pricing Not Publicly Disclosed: Pricing details are not listed on the website, requiring prospective users to contact sales or book a demo before evaluating cost fit.
- Learning Curve for Full Feature Set: With a broad range of features spanning clinical, administrative, and communication functions, new users may require time and onboarding to utilize the platform fully.
Frequently Asked Questions
Is PTEverywhere HIPAA compliant?
Yes, PTEverywhere is fully HIPAA-compliant, making it suitable for managing sensitive patient health information across all its features including messaging, documentation, and telehealth.
Does PTEverywhere offer a mobile app?
Yes, PTEverywhere is available on both iOS and Android in addition to its web platform, allowing clinicians to manage their practice from any device.
What is the AI Scribe feature?
AI Scribe is an AI-powered documentation tool that listens to or analyzes patient encounter data and automatically generates clinical notes, reducing charting time for therapists.
Can PTEverywhere handle billing and insurance?
Yes, the platform includes integrated billing and payment processing tools to manage patient invoicing, payment collection, and insurance billing workflows within the same system.
Does PTEverywhere support telehealth?
Yes, PTEverywhere includes built-in telehealth functionality, allowing physical therapists to conduct virtual visits directly through the platform in a HIPAA-compliant environment.
