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About
Stable Secretary is a comprehensive barn management solution designed specifically for equine facilities. It brings together horse health records, client information, billing, scheduling, and team communications into a single cloud-based system accessible from any device, including dedicated iOS and Android mobile apps. The platform streamlines daily operations by letting users log services in real time and convert them into invoices with just a few clicks. Billing features include individual and batch invoicing, online payment acceptance via Stripe, and QuickBooks integration for advanced accounting—available on the Professional plan. Automated reminders keep managers ahead of vet appointments, farrier visits, health record deadlines, and other critical dates. Stable Secretary supports multi-user access with configurable role-based permissions, enabling seamless coordination between staff, horse owners, veterinarians, and farriers. Customizable reports surface insights on horse health trends, service history, billing summaries, and payment tracking to support informed decision-making. Plans range from the lightweight Go! tier to the full-featured Professional tier, all accessible via a free 30-day trial. Optional paid data entry services let teams outsource the initial setup burden. Support, training, and an extensive knowledgebase are included at no extra charge, making the platform approachable for non-technical barn operators. Whether managing a small private stable or a large multi-client boarding facility, Stable Secretary helps equine businesses stay organized, reduce missed charges, and run more efficiently.
Key Features
- Centralized Records Management: Securely store horse health records, client data, and business information in a cloud-based system accessible anytime, from any device.
- Billing & Online Payments: Log services as they happen, generate individual or batch invoices in clicks, accept payments via Stripe, and sync with QuickBooks for full accounting.
- Scheduling & Automated Reminders: Manage daily, weekly, and monthly schedules with automated alerts for vet appointments, farrier visits, health record renewals, and other key dates.
- Team Communication & Access Control: Role-based permissions let you share updates and coordinate seamlessly with staff, horse owners, veterinarians, and farriers without endless back-and-forth.
- Customizable Reporting: Generate detailed reports on horse health, services rendered, billing history, and payment status to gain clear business insights.
Use Cases
- Boarding barns managing multiple horse owners' records, monthly billing, and client communications from a single platform.
- Equestrian trainers tracking lesson schedules, per-session charges, and individual horse health histories.
- Large equine facilities coordinating between barn staff, veterinarians, farriers, and horse owners with role-based access.
- Barn managers automating invoice generation and offering clients convenient online payment options to reduce late or missed payments.
- Equine facility owners generating financial and health reports to monitor business performance and stay compliant with care records.
Pros
- All-in-One Platform: Combines records, billing, scheduling, reporting, and team communication in a single system, eliminating the need for multiple disconnected tools.
- Mobile-Friendly Design: Dedicated iOS and Android apps mean barn managers can add records, check schedules, and capture charges from anywhere on the property.
- Inclusive Support & Training: Support, training, and an extensive knowledgebase are included at no extra cost, with optional paid data entry services to reduce onboarding workload.
Cons
- Niche Industry Focus: Purpose-built exclusively for equine barn management, making it unsuitable for facilities outside the horse industry.
- Advanced Billing Locked to Top Tier: Invoicing, payment tracking, Stripe integration, and QuickBooks sync are only available on the Professional plan, requiring an upgrade for full billing functionality.
Frequently Asked Questions
Is there a free trial available?
Yes, Stable Secretary offers a free 30-day trial so you can explore the platform before committing to a paid plan.
What devices and platforms does Stable Secretary support?
Stable Secretary works on any web browser and has dedicated mobile apps for both iOS and Android, allowing access from phones, tablets, and computers.
Can I accept online payments from clients?
Yes, the Professional plan supports online payment collection through Stripe and can export financial data to QuickBooks Online for comprehensive accounting.
What support is included with a subscription?
All plans include free support and training, an extensive knowledgebase with step-by-step guides and videos, and access to the support team via email, text, and phone.
Does Stable Secretary offer data entry assistance?
Yes, optional paid data entry services are available where the Stable Secretary team can input your records, manage updates, and assist with invoicing—ideal for getting started without adding to your workload.
