About
Stamp Mate is a feature-rich stamp collection management software for Windows PC, designed for hobbyists and serious philatelists alike. At its core, the application integrates with Colnect's vast free online database — containing more than 1.594 million stamps from 1,906 countries — enabling users to automatically import stamp details and images with just a few clicks. Users can browse, sort, and filter their entire collection by country, keywords, issued year, series, status, and more. Each stamp entry supports rich personal metadata such as album location, quantity, price, estimated value, and condition. A flexible status-tagging system (Have, Wish, Trade, Sell) helps collectors track what they own, want, or are willing to swap. Stamp Mate also handles inventory management at scale: multi-edit tools, clone functionality, and purchase/sale/swap history make it easy to manage large or growing collections. Collection data can be synchronized across desktop and mobile devices via Dropbox cloud, and stamps can be exported to multiple formats including TXT, HTML, Excel, and XML. Additional highlights include built-in online auction search (eBay, Delcampe, HipStamp), over 50 printable reports (including insurance reports), collection statistics with charts, and support for manual stamp entry for items not in the database. A free trial is available, with a full license priced at approximately €49.
Key Features
- Automatic Colnect Database Import: Search and import stamp details and images from Colnect's database of 1.594 million+ stamps across 1,906 countries with a single click.
- Advanced Filtering & Sorting: Filter and sort your collection by country, series, issued year, keywords, condition, status, and more for quick retrieval.
- Cloud Sync via Dropbox: Synchronize your stamp collection data across multiple devices — including desktop and mobile — using Dropbox cloud storage.
- Purchases, Sales & Swaps Tracking: Record every transaction linked to a stamp — including buys, sells, and trades — for complete financial and inventory history.
- 50+ Printable Reports & Statistics: Generate reports for insurance, portfolio overviews, and more, plus view collection statistics in bar, line, column, or pie chart formats.
Use Cases
- Cataloging a large personal stamp collection automatically using the Colnect database without manual data entry
- Tracking the purchase price, estimated value, and condition of stamps for insurance or resale purposes
- Organizing stamps by country, series, or year and generating printable inventory or insurance reports
- Managing a wishlist and trade list to coordinate swapping duplicates with other collectors
- Searching eBay, Delcampe, and HipStamp auctions directly from within the app to find missing stamps
Pros
- Massive Built-In Database: Integration with Colnect's 1.5M+ stamp catalog eliminates manual data entry for the vast majority of stamps.
- Cross-Device Synchronization: Dropbox-based cloud sync keeps desktop and mobile collections perfectly aligned without cables.
- Comprehensive Collection Management: From wishlists and status tags to auction search and multi-format exports, almost every collector workflow is covered.
Cons
- Windows-Only Desktop App: The full-featured version is limited to Windows PCs; Mac and Linux users have no equivalent option.
- Paid License Required: Full access requires purchasing a license (~€49); no permanently free tier is available beyond the trial.
- Relies on Third-Party Database: Auto-import depends on Colnect's database, so stamps not listed there must be entered manually.
Frequently Asked Questions
Where does Stamp Mate get its stamp data?
Stamp Mate integrates with Colnect's free online database, which contains more than 1.594 million stamps from 1,906 countries, including images and detailed metadata.
Is there a free trial available?
Yes, Stamp Mate offers a free trial that can be downloaded without requiring an email address. A discount coupon is available if you opt in.
Can I sync my collection across multiple devices?
Yes. Stamp Mate uses Dropbox cloud synchronization to transfer data between your Windows PC and mobile devices without a cable connection.
What export formats does Stamp Mate support?
You can export your collection data to TXT, HTML, Excel, and XML formats, making it easy to share or back up your data.
Can I import my existing Colnect account data?
Yes. If you already have a Colnect account, you can directly import all your existing stamp data into Stamp Mate in one step.
