About
vintrace is a modern, cloud-native wine production software built specifically for winemakers and winery operators. It covers the full lifecycle of wine production — from vineyard management and grape intake through fermentation, blending, packaging, and sales — all within a single, intuitive platform. Key capabilities include inventory tracking, production scheduling, purchasing, finance management, and compliance reporting (including TTB audit support). The platform also offers a dedicated mobile app (vintrace Mobile), a wineadds calculator, and a vineyard management module, making it suitable for wineries of all sizes. vintrace is part of the broader Encompass platform, which extends functionality with add-ons like MerchSync, OrderIQ retail ordering, retail payments, mileage tracking, and advanced reporting via ReportingIQ. This makes it adaptable for producers, distributors, and retailers in the beverage alcohol industry. Wineries benefit from real-time team collaboration, reduced harvest-season stress, streamlined compliance, and data-driven insights into their operations. Customer testimonials highlight its ease of use even during high-pressure vintage periods, and its strong support from the vintrace team. The platform is cloud-based, accessible via web browser and mobile devices, making it ideal for modern wineries that need flexibility and remote access. It is best suited for small-to-enterprise wineries looking to replace legacy systems with a scalable, purpose-built solution.
Key Features
- End-to-End Production Management: Track and manage every stage of wine production from grape intake and fermentation through blending, bottling, and final inventory.
- Vineyard Management: Dedicated vineyard management module to track blocks, harvests, and vineyard data alongside cellar operations.
- Compliance & Reporting: Built-in TTB compliance reporting and audit-ready records to simplify regulatory requirements for US wineries.
- Mobile Access: vintrace Mobile app lets cellar teams log data, track tasks, and collaborate in real time from the cellar floor or vineyard.
- Integrated Finance & Sales: Manage purchasing, invoicing, sales orders, and financial reporting within the same platform as your production data.
Use Cases
- Managing end-to-end wine production workflows including fermentation, blending, and bottling in a single platform.
- Tracking vineyard blocks and harvest data alongside cellar operations for full grape-to-bottle traceability.
- Preparing for TTB audits with automatically maintained compliance records and production logs.
- Enabling cellar teams to log real-time data and collaborate remotely using the vintrace mobile app during harvest.
- Replacing legacy winery management systems (such as Winemaker's Database) with a modern, cloud-based solution to improve efficiency and reduce stress.
Pros
- Intuitive and Easy to Learn: Users consistently report that vintrace is easy to onboard, even when implemented right before a busy harvest season.
- Purpose-Built for Wineries: Unlike generic ERP systems, vintrace is designed specifically for wine production workflows, reducing the need for customization.
- Strong Compliance Support: TTB audit readiness is built in, saving wineries significant time on regulatory reporting and reducing compliance risk.
- Scalable Platform Ecosystem: Extends via Encompass add-ons for retail ordering, payments, advanced reporting, and distribution management.
Cons
- Paid / Demo-Only Pricing: Pricing is not publicly listed; prospective customers must request a demo, which may slow the evaluation process for smaller wineries.
- Primarily Wine-Focused: While the broader Encompass platform covers beer and spirits, vintrace itself is optimized for wine production workflows.
- Internet Dependency: As a cloud-native platform, a reliable internet connection is required, which may be a challenge in remote vineyard locations.
Frequently Asked Questions
What is vintrace used for?
vintrace is cloud-based winery management software used to track and manage wine production from grape to bottle, including inventory, cellar operations, vineyard management, compliance, and sales.
Does vintrace have a mobile app?
Yes, vintrace offers a mobile app (vintrace Mobile) that allows winery teams to log data and manage tasks from the cellar floor or vineyard in real time.
Does vintrace help with TTB compliance?
Yes, vintrace includes built-in TTB reporting tools that help US wineries maintain audit-ready records, significantly reducing compliance overhead.
Is vintrace suitable for small wineries?
vintrace is designed to scale from small boutique wineries to large enterprise operations, with an intuitive interface that minimizes onboarding time.
What other tools does vintrace integrate with?
vintrace is part of the Encompass platform, which includes add-ons for retail ordering (DSDLink), payments (paylink), advanced reporting (ReportingIQ), mileage tracking, and distribution management.
