About
DigiQuatics is the industry-standard all-in-one management platform built specifically for aquatics facilities. It replaces 17 separate apps and paper-based processes with a single, easy-to-use solution accessible from any device. Pool managers can handle every aspect of facility operations — from staff scheduling and time clocks to chemical record-keeping and safety inspections — without switching between systems or chasing down paperwork. The platform includes a robust staff scheduling module that eliminates missed shifts, simplifies substitution requests, and auto-timestamps all records. Chemical check logging keeps compliance on track with near-100% reporting rates. Certification tracking ensures all lifeguards and instructors remain up to date. Custom checklists and forms let managers digitize facility-specific workflows without writing any code. Additional modules cover shift reports, patron counts and bather loads, feature inspections, private and group lesson requests, household and member management, messaging, and a built-in file storage system called DigiStorage. Employees access everything through the mobile app, making communication instant and centralized. DigiQuatics serves a wide range of customers including municipalities, parks and recreation districts, YMCAs, private and country clubs, school districts, universities, and pool management companies. A 30-day free trial is available, with custom pricing based on facility needs.
Key Features
- Staff Scheduling & Time Clock: Create and fill shifts, manage substitution and vacation requests, and track punch cards — all with automatic timestamping so nothing slips through the cracks.
- Chemical Records & Compliance: Log and supervise pool chemical checks digitally, achieving near-100% staff compliance and eliminating lost or water-damaged paper records.
- Certification Tracking: Monitor lifeguard and safety certifications in one place to ensure all staff remain current and facilities stay compliant with regulations.
- Custom Forms & Checklists: Build facility-specific digital forms, checklists, and shift reports without any coding — replacing paper binders and clipboards instantly.
- Lessons & Member Management: Handle private and group swimming lesson requests, household accounts, member records, and patron count tracking from a single dashboard.
Use Cases
- A recreation district manager uses DigiQuatics to schedule lifeguards across multiple pool locations, manage substitution requests, and ensure all certifications are current — replacing spreadsheets and paper rosters.
- A YMCA aquatics director logs daily chemical checks digitally, receives compliance alerts, and produces audit-ready reports without maintaining paper binders.
- A private country club uses DigiQuatics to manage private and group swim lesson requests, track household memberships, and handle billing-related records in one system.
- A school district aquatics coordinator tracks lifeguard certifications, schedules staff for swim meets, and logs maintenance issues across multiple facilities from a mobile device.
- A pool management company standardizes operations across client sites by deploying DigiQuatics for shift reports, feature inspections, patron counts, and staff messaging — eliminating fragmented tools.
Pros
- Replaces 17 tools in one app: Consolidates scheduling, time clocks, chemical logs, certifications, maintenance, lessons, messaging, and more — eliminating subscription sprawl and fragmented workflows.
- Purpose-built for aquatics: Unlike generic operations software, DigiQuatics is designed around the specific workflows, compliance requirements, and staffing patterns of pool and aquatics facilities.
- Mobile-first with instant communication: Staff access schedules, shift reports, and messages through the app, enabling real-time coordination without paper or separate messaging tools.
- Proven at scale: Trusted by 129,000+ aquatics professionals across municipalities, YMCAs, school districts, and private clubs since 2013.
Cons
- Niche industry focus: DigiQuatics is tailored exclusively for aquatics facilities, making it unsuitable for other types of venues or general workforce management needs.
- Custom pricing only: Pricing is not publicly listed — facilities must request a quote, which can slow down the evaluation process for smaller organizations.
- Learning curve for full adoption: With 17+ modules available, onboarding an entire team to use all features consistently may require dedicated training and change management effort.
Frequently Asked Questions
What types of facilities use DigiQuatics?
DigiQuatics is used by municipalities, parks and recreation districts, YMCAs and YWCAs, pool management and service companies, private and country clubs, high schools, school districts, universities, and Boys and Girls Clubs.
Is there a free trial available?
Yes, DigiQuatics offers a free 30-day trial so facilities can explore the platform before committing to a paid plan.
Does DigiQuatics work on mobile devices?
Yes, DigiQuatics is accessible via a mobile app so staff and managers can handle scheduling, shift reports, chemical logs, and communication from their phones or tablets.
How does DigiQuatics handle chemical record compliance?
The platform provides a digital chemical records module where staff log pool readings directly in the app. Managers can monitor compliance in real time, and facilities using DigiQuatics report near-100% compliance rates.
Can I build custom forms and checklists without coding?
Yes, DigiQuatics includes a no-code custom forms and checklists builder, allowing managers to digitize any paper-based process specific to their facility without technical expertise.
