EnrolNow

About

Key Features

• Centralised Child Records: Maintains a single source of truth for each child's data across all services, eliminating duplication and ensuring data consistency for councils and EYMs running centralised registration schemes.
• Automated Enrolment & Waitlist Management: An intelligent built-in algorithm manages waitlists and occupancy opportunities automatically, sending enrolment paperwork and communications to families without manual intervention.
• Digital Sign In / Sign Out: Enables contactless, paperless attendance tracking for children with no username or password required for parents, improving the daily experience for families and staff alike.
• Integrated Payments & Bookings: Transact and Bookings modules handle fee collection, session scheduling, and receipting in one place, reducing administrative touchpoints and improving cash flow visibility.
• ECEC Compliance & API Integrations: Purpose-built integrations and APIs support NSW and VIC ECEC funding and compliance requirements, including KIMS uploads, making regulatory reporting faster and more accurate.

Use Cases

• A community preschool director uses EnrolNow to manage its annual re-enrolment process, automating waitlist progression and paperwork dispatch to save dozens of hours each year.
• A council running a centralised early years registration scheme uses EnrolNow's EYM features to maintain a single record per child across multiple services and manage family applications from one platform.
• An independent kindergarten uses EnrolNow's Digital Sign In/Sign Out module to replace paper rolls, enabling contactless, accurate daily attendance tracking without requiring parents to create accounts.
• A preschool administrator uses EnrolNow's Transact module to automate fee collection and receipt generation, reducing time spent on billing and improving financial record-keeping.
• An early childhood organisation uses EnrolNow's reporting dashboard to gain real-time visibility into enrolment numbers, occupancy rates, and family communications for data-driven decision-making.

Pros

• Purpose-built for Australian ECEC: Unlike generic childcare platforms, EnrolNow is specifically designed for the regulatory, funding, and operational needs of Australian kindergartens, preschools, and council EYMs.
• High automation reduces admin burden: Automated emails, receipts, waitlist management, and enrolment paperwork significantly cut staff time spent on repetitive administrative tasks.
• User-friendly with no IT skills required: Human-centred design ensures that preschool directors and admin staff can get full value from the platform without needing technical expertise.
• Customisable to specific needs: EnrolNow offers bespoke development for organisations with unique requirements, making it flexible for both small independent preschools and large council networks.

Cons

• Australia-specific focus: The platform is built around Australian ECEC regulations and funding schemes, making it less suitable for early childhood providers outside of Australia.
• Pricing requires a demo: Costs are not publicly listed; prospective customers must schedule a demo to get pricing details, which may slow down the evaluation process.
• Primarily web-based: There is no clearly advertised dedicated mobile app for iOS or Android, which may limit flexibility for staff who need on-the-go access.