About
Event Intelligence is an all-in-one event booking, planning, and management platform built specifically for event-based businesses. Since 2002, it has empowered thousands of event professionals — including mobile DJs, photo booth operators, bands, musicians, entertainers, wedding planners, videographers, photographers, caterers, and venues — to streamline every aspect of their operations. The platform integrates seamlessly with any existing website, turning it into a self-service client portal where prospects can check availability, generate custom price quotes, e-sign contracts, and make secure online payments — all without manual intervention. Clients get 24/7 access to their event portal to fill out planning forms, build music playlists, view timelines, and complete post-event surveys. On the business side, Event Intelligence provides a powerful CRM, synchronized calendar, automated email and text communications, staff logins with controlled access, and detailed financial reporting and statistics. Its event management dashboard keeps all events, clients, venues, and staff data organized and accessible from any PC, Mac, tablet, or smartphone. The platform integrates with popular tools including Spotify, Mailchimp, Google Calendar, Outlook, PayPal, Square, Stripe, and Zapier, enabling seamless workflow automation. It is endorsed by major industry associations including the National Association of Mobile Event Pros and the American Disc Jockey Association. A free 2-month trial is available, making it accessible for solo operators and larger companies alike.
Key Features
- Automated Client Portal: Transforms your existing website into a self-service portal where clients can check availability, get instant price quotes, e-sign contracts, and make online payments.
- Event Planning Tools: Provides savable planning forms, event timelines, music playlist builders, and post-event surveys accessible 24/7 by clients and staff from any device.
- CRM & Calendar Sync: Centralizes all client and event data in one secure location with calendar integration (Google Calendar, Outlook) to keep schedules synchronized across your team.
- Automated Communications: Sends automated marketing emails and text messages to clients and staff, reducing manual follow-up and keeping everyone informed throughout the event lifecycle.
- Third-Party Integrations: Seamlessly connects with Spotify, Mailchimp, PayPal, Square, Stripe, Zapier, and more to extend functionality and fit into existing workflows.
Use Cases
- A mobile DJ company uses Event Intelligence to let clients check availability, receive instant price quotes, and e-sign contracts entirely online — reducing administrative time by hours per booking.
- A wedding planning business leverages the client portal to share event timelines, collect planning form responses, and gather post-event feedback through automated surveys.
- A photo booth operator automates follow-up emails and payment reminders using Event Intelligence's built-in communication tools integrated with their existing Mailchimp account.
- A multi-staff entertainment company uses controlled staff logins and the shared calendar sync to coordinate team schedules across multiple simultaneous events.
- A venue manager centralizes all client inquiries, contracts, and financial records in one CRM dashboard, replacing multiple disconnected spreadsheets and email threads.
Pros
- Comprehensive All-in-One Platform: Covers the entire event business workflow from initial inquiry and booking through planning and post-event surveys, eliminating the need for multiple subscriptions.
- Works With Any Website: Integrates directly into any existing website without requiring a rebuild, making adoption easy for established businesses.
- Broad Industry Support: Purpose-built for a wide range of event service providers including DJs, photographers, planners, venues, caterers, and more — with endorsements from major industry associations.
- Generous Free Trial: Offers a 2-month free trial, giving businesses ample time to evaluate the platform before committing to a paid plan.
Cons
- Not AI-Native: While feature-rich, the platform lacks advanced AI-driven capabilities such as predictive analytics, intelligent scheduling, or AI-generated content tools.
- Niche Focus: Designed exclusively for event service businesses, making it unsuitable for companies outside of the events industry.
- Dated Interface: As a platform with roots going back to 2002, the UI may feel less modern compared to newer competitors despite its robust functionality.
Frequently Asked Questions
What types of event businesses can use Event Intelligence?
Event Intelligence is designed for a wide range of event service providers, including mobile DJs, photo booth operators, bands, musicians, entertainers, wedding and event planners, videographers, photographers, caterers, venues, limo services, florists, and many more.
Does Event Intelligence work with my existing website?
Yes. Event Intelligence integrates with any existing website regardless of platform, turning it into a fully functional client booking and management portal without requiring a redesign.
What payment processors does Event Intelligence support?
Event Intelligence supports PayPal, Square, and Stripe for secure online payment processing, allowing clients to pay deposits or balances directly through your portal.
Is there a free trial available?
Yes, Event Intelligence offers a free 2-month trial so you can explore all features and see how the platform fits your business before subscribing.
Can clients access their event details on mobile devices?
Yes. All event data, planning forms, timelines, and communications are accessible 24/7 from any PC, Mac, tablet, iPhone, or Android device for both clients and staff.
