About
HorseBills is a purpose-built equine accounting, billing, and payment platform developed by industry insiders to solve the unique financial challenges of the horse world. Whether you're a trainer managing dozens of owners, a farrier or vet billing across multiple partnerships, or a syndicate manager distributing costs among investors, HorseBills automates the complexity so you can focus on horses. The platform enables vendors to generate a single invoice to a horse, and the system automatically calculates and delivers the correct invoice to each owner based on their ownership percentage — no manual math or extra work required. Invoices are created in seconds and delivered electronically with a single click, with optional PDF export for mailing or records. Owners receive a free account to view all horse and billing records, communicate directly with vendors, and pay multiple bills in one checkout using credit card or eCheck/ACH. Payments settle instantly and are deposited directly into the vendor's bank account, eliminating the need to mail, record, or deposit checks. For syndicate and partnership managers, HorseBills offers flexible quarterly billing, accurate partner accounting, and organized receivables tracking. World-class bookkeeping is available for as little as $1 per day, and profit-and-loss reporting is built in. With a 60-day free trial and monthly subscription plans starting at $34.99 for vendors, HorseBills is accessible to equine professionals of all sizes.
Key Features
- Automated Ownership-Split Billing: Third-party vendors can bill a horse once and the system automatically invoices each co-owner according to their exact ownership percentage — no manual calculations needed.
- 1-Click Electronic Invoicing: Mass-create line items and invoices, then send all draft invoices instantly with a single click. Invoices can also be downloaded as PDFs for printing or record-keeping.
- Integrated Online Payments: Owners can pay via credit card or eCheck/ACH directly on the platform. Payments settle instantly and are deposited directly into the vendor's bank account — no checks to mail or deposit.
- Syndicate & Partnership Management: Syndicate managers can receive invoices from vendors and bill their shares to partners with flexible quarterly billing options and accurate, organized accounting.
- Built-In Bookkeeping & Reporting: World-class bookkeeping available for as little as $1/day, with profit-and-loss statements and full accounts payable tracking across all vendors and horses.
Use Cases
- A horse trainer managing 30+ owners bills all of them simultaneously with a single click, eliminating hours of manual paperwork each month.
- A farrier invoices a horse co-owned by three partners, and the system automatically sends each owner their proportional share of the bill.
- A racing syndicate manager receives vendor invoices and distributes cost shares to each syndicate member on a quarterly basis with full accounting records.
- A horse owner logs into their free account to view all outstanding bills across multiple horses, then pays several vendors in one checkout using eCheck.
- An equine business uses the built-in bookkeeping feature to generate profit-and-loss statements and track all accounts payable without hiring a separate accountant.
Pros
- Reduces Billing Time by Up to 90%: Proven time savings through automation of invoicing, payment collection, and ownership-split calculations that would otherwise require manual work.
- Free for Horse Owners: Owners pay no subscription fees and can receive invoices, communicate with vendors, and pay bills online at no cost beyond small per-transaction processing fees.
- Handles Complex Syndicate Billing: Purpose-built for the nuances of equine co-ownership and syndication, making it easy to manage multi-party billing scenarios that generic accounting tools can't handle.
- Industry-Specific Design: Developed by horsemen who understand the equine industry's unique billing needs, resulting in workflows tailored to trainers, vets, farriers, and racing syndicates.
Cons
- Niche Platform: HorseBills is exclusively designed for the equine industry, making it unsuitable for businesses outside of horse racing, training, or ownership.
- Vendor Subscription Required: Vendors and trainers who want to send invoices must pay a monthly subscription ranging from $34.99 to $84.99, which may be a barrier for smaller operations.
- Per-Transaction Processing Fees: Owners pay a $0.50 processing fee per eCheck or credit card payment, which can add up for those managing multiple horses or frequent billing cycles.
Frequently Asked Questions
Is HorseBills free to use?
HorseBills is free for horse owners — there are no subscription fees, and owners can receive and pay invoices online at no cost beyond a $0.50 per-transaction processing fee. Vendors and trainers who send invoices pay a monthly subscription from $34.99 to $84.99.
How does the ownership-split billing work?
Vendors (such as farriers, vets, or transport companies) bill against the horse rather than individual owners. The system automatically calculates each co-owner's share based on their ownership percentage and delivers separate invoices to each party — no manual math or extra steps required.
What payment methods does HorseBills accept?
HorseBills supports credit card and eCheck/ACH payments. Owners can pay multiple bills to the same vendor in a single cart checkout. Payments settle instantly and funds are deposited directly into the vendor's bank account.
Is there a free trial available?
Yes, HorseBills offers a 60-day free trial so vendors and trainers can experience the platform before committing to a monthly subscription.
Can syndicate managers use HorseBills to bill their partners?
Yes. Syndicate and partnership managers can receive invoices from vendors, then re-bill their members' shares with flexible billing options including quarterly invoicing. The platform provides accurate, organized accounting for all partnership transactions.
