About
Where Will They Stay eliminates the overwhelming process of securing hotel room blocks for weddings, conferences, sports events, family reunions, concerts, and more. Traditionally, booking a hotel room block means hours of research, chasing hard-to-reach hotel staff, deciphering confusing contracts, and juggling endless follow-ups. This service takes all of that off your plate. With over 10 years of experience, their dedicated team of hotel experts works with properties large and small across the United States, Canada, and Mexico. You simply answer a few questions about your event preferences, and they deliver a fully customized list of hotel options — including properties you request and curated recommendations based on your needs. The Signature Service is 100% free and includes up to five hotel options paired with the best-available rates. For larger or more complex events requiring multiple room blocks, a Premium Service at $249 provides 6–15 additional hotel options. Beyond sourcing, they assist with contract management and provide guests with an easy-to-use booking link. Where Will They Stay is trusted by thousands of individual hosts and professional event planners alike. Their commission-based model (paid by hotels) ensures there's zero cost or obligation for clients, making it an ideal solution for anyone who wants expert help without added expense.
Key Features
- Free Hotel Sourcing: Their expert team sources up to five perfectly matched hotel options at zero cost to you — they earn commissions directly from hotels, not clients.
- Best-Rate Negotiation: Leveraging extensive industry relationships, buying power, and travel accreditation, they secure the lowest available rates for hosts and guests alike.
- Contract & Booking Link Management: They handle hotel contracts end-to-end and provide a custom guest booking link so attendees can reserve rooms directly and effortlessly.
- Premium Multi-Block Option: For $249, receive 6–15 additional hotel options — ideal for large-scale events or those wanting multiple room block locations for guests.
- North America Coverage: With 10+ years of experience, they partner with hotels of all sizes across the US, Canada, and Mexico to find the perfect fit for any event.
Use Cases
- Wedding couples securing discounted hotel room blocks for out-of-town guests without spending hours navigating logistics.
- Corporate event planners organizing conferences, retreats, or incentive trips who need multiple hotel options sourced quickly.
- Sports team managers coordinating group accommodations for tournaments, competitions, and away games.
- Family reunion organizers keeping all guests close together in one or more nearby hotels at negotiated rates.
- Professional event planners managing multiple client events who want to outsource hotel block sourcing to a trusted expert team.
Pros
- Completely Free Core Service: The Signature Service costs nothing to clients — the team earns commissions from hotels, removing any financial barrier to getting expert help.
- Saves 10+ Hours of Planning Time: Eliminates the research, negotiations, confusing jargon, and follow-ups involved in booking hotel blocks, freeing you to focus on your event.
- No Commitment Required: There's no obligation to book — you can receive curated hotel recommendations and decide freely without any pressure.
Cons
- Limited to North America: The service currently only covers hotels in the US, Canada, and Mexico, making it unavailable for international events.
- Premium Tier Has a Fee: Accessing more than five hotel options requires paying $249 for the Premium Service, which may not suit all budgets.
Frequently Asked Questions
Is the service truly free?
Yes. The Signature Service is 100% free to you. Where Will They Stay earns a commission from the hotels at which guests book rooms, so there's no charge to the event host.
How many hotel options will I receive?
The free Signature Service includes up to five curated hotel options. If you need more choices, the Premium Service ($249) delivers 6–15 additional options.
What types of events do you support?
They support a wide range of events including weddings, corporate conferences, sports competitions, concerts, incentive travel, family gatherings, and private parties.
Which regions does Where Will They Stay cover?
They work with hotels across the United States, Canada, and Mexico, partnering with both large and small properties.
Do I have to commit to booking once I receive hotel options?
No. There is absolutely no commitment or pressure to book. You can review the curated options and make your own decision without any obligation.
