About
InTempo Core Costume and Prop Rental Software is an end-to-end rental management solution tailored specifically for businesses that manage costumes, props, and specialty rental items. The platform brings together every aspect of rental operations into one place — from creating quotes, reservations, and contracts, to managing inventory availability, bundled kits, and pricing tiers. Inventory management tools allow businesses to track thousands of individual items, check order history, and re-order stock as needed. Users can create 'Frequently Bundled' costume kits that combine multiple items, helping increase revenue and streamline the customer experience. The built-in accounting module handles Accounts Receivable, A/R aging reports, depreciation tracking, and financial insights. It integrates with QuickBooks for Accounts Payable and vendor management, offering flexible billing cycles — daily, weekly, or monthly — and supports card-on-file for recurring customers. Communication features enable automated emails at key rental milestones, from quote confirmation to overdue A/R reminders, while branded documents help small businesses build a consistent identity. Maintenance tools cover repair and replacement tracking for worn or lost items. InTempo Core is ideal for costume rental shops, theatrical supply companies, event rental businesses, and specialty rental operations looking to replace manual processes with scalable, purpose-built software.
Key Features
- Rental & Contract Management: Quickly create quotes, reservations, and contracts for new or existing customers, clone existing contracts to save time, and manage book rates, discounts, and add-ons.
- Inventory Tracking: Track every costume and prop in your inventory, check availability and order history, manage pricing, re-order stock, and create bundled costume kits.
- Built-In Accounting: Manage Accounts Receivable, send invoices on any billing cycle, track payments, and view financial reports including A/R aging, depreciation, and short cash.
- QuickBooks Integration: Seamlessly integrate with QuickBooks to maintain existing Accounts Payable and vendor management workflows alongside the rental platform.
- Business Intelligence & Reporting: Access built-in BI tools for data-driven decisions, with reports covering financials, equipment lifecycle, and customer payment behavior.
Use Cases
- A costume rental shop uses InTempo to manage thousands of individual costume pieces, check availability in real time, and create bundled outfit kits that increase revenue per order.
- A theatrical supply company tracks prop repairs and replacements through InTempo's maintenance module, ensuring inventory stays rental-ready and losses are documented.
- An event rental business leverages InTempo's automated email milestones to send quote confirmations, contract reminders, and overdue A/R notices without manual follow-up.
- A small costume rental business integrates InTempo with QuickBooks to keep their vendor and AP workflows intact while upgrading to a purpose-built rental management system.
- A growing prop house uses InTempo's business intelligence reports to monitor A/R aging, depreciation, and customer payment trends to make smarter purchasing and pricing decisions.
Pros
- All-in-One Platform: Combines rentals, sales, accounting, inventory, maintenance, and reporting into a single system, eliminating the need for multiple disconnected tools.
- Industry-Specific Design: Purpose-built for costume and prop rental businesses, with features like bundled costume kits and per-item repair tracking that generic software lacks.
- QuickBooks Integration: Integrates with an industry-standard accounting tool, allowing businesses to preserve existing financial workflows while upgrading their rental operations.
Cons
- Niche Use Case: Designed specifically for costume, prop, and specialty rental businesses — not suitable as a general-purpose rental or business management platform.
- Likely Higher Cost: As an enterprise-grade, industry-specific platform, pricing is likely significant for small businesses or solo operators with limited budgets.
Frequently Asked Questions
What types of businesses is InTempo Core designed for?
InTempo Core is designed for costume rental shops, prop houses, theatrical supply businesses, party and event rental companies, and other specialty rental operations.
Does InTempo integrate with QuickBooks?
Yes, InTempo Core integrates with QuickBooks, allowing businesses to manage Accounts Payable and vendor management in QuickBooks while handling rental operations in InTempo.
Can I manage bundled costume kits in InTempo?
Yes, you can create 'Frequently Bundled' costume kits that group multiple items together, making it easy to offer complete costume packages and increase average order value.
What billing cycles does InTempo support?
InTempo supports flexible billing cycles including daily, weekly, monthly, and custom intervals, and allows you to keep payment cards on file for recurring customers.
Does InTempo include maintenance and repair tracking?
Yes, InTempo includes maintenance tools that let you manage costume and prop repairs and replacements, tracking the lifecycle of each asset in your inventory.
