About
KayaPush is the #1 rated HR and payroll software designed exclusively for the cannabis industry. Trusted by thousands of dispensaries and cannabis operators, it consolidates every aspect of workforce management — from hiring and onboarding to one-click payroll processing and AI-assisted automated scheduling — into a single, integrated platform. The software connects directly with cannabis point-of-sale (POS) systems to enable accurate, real-time payroll calculations that account for taxes, overtime, and holiday pay. Its auto-scheduler generates compliant employee schedules in seconds using custom rules and labor-versus-sales comparisons, helping managers reduce labor spend. Time tracking includes facial recognition clock-ins to eliminate buddy punching, with hours feeding directly into payroll for seamless, error-free processing. HR Compliance tools (U.S. only) provide real-time access to HR experts, automated break waivers, clock adjustment forms, customizable employee handbooks, and state-mandated training courses. Reporting dashboards surface real-time KPI alerts and performance metrics, while Business Intelligence (BI) Insights offer deeper organizational analytics. Retirement plans and employee engagement surveys are available on the All-In-One tier. KayaPush serves dispensaries, cultivation operations, delivery services, manufacturing and packaging facilities, and testing labs. Pricing starts at $180 per location (Growth) and $349 per location (All-In-One), with no hidden fees. Customers report saving 12+ hours per week on workforce management tasks.
Key Features
- One-Click Payroll: Process payroll in under 10 minutes with automated tax, overtime, and holiday pay calculations. Direct integration with cannabis POS systems ensures accurate, real-time payroll data.
- Auto-Scheduling: Generate employee schedules in seconds using custom rules and labor-versus-sales comparisons, helping managers optimize staffing and reduce unnecessary labor spend.
- Smart Time Tracking: Track employee hours with facial recognition clock-ins to prevent buddy punching. Hours flow directly into payroll, eliminating manual data entry and costly errors.
- HR Compliance Tools: Access real-time HR experts, automated break waivers, customizable employee handbooks, and state-mandated training courses to stay compliant with cannabis labor laws (U.S. only).
- Reporting & BI Insights: View real-time KPI dashboards, set custom threshold alerts for labor and sales metrics, and access deep Business Intelligence analytics across your entire organization.
Use Cases
- A multi-location dispensary chain automates weekly payroll processing for 50+ employees across locations, cutting payroll time from hours to minutes using POS-integrated one-click payroll.
- A cannabis retail manager uses the auto-scheduler to generate compliant shift schedules in seconds, comparing labor costs against daily sales forecasts to avoid overstaffing.
- A cultivation facility implements facial recognition time tracking to eliminate buddy punching and ensure accurate hours are captured before syncing directly to payroll.
- An HR manager at a cannabis company uses KayaPush's built-in compliance tools to automate break waivers, distribute state-mandated training courses, and maintain a current employee handbook.
- A growing cannabis delivery startup uses KayaPush's hiring and onboarding module alongside BI Insights dashboards to monitor team performance and make data-driven staffing decisions.
Pros
- Purpose-Built for Cannabis: Unlike generic HR platforms, KayaPush is designed specifically for cannabis industry workflows, compliance requirements, and POS integrations — reducing setup friction and costly workarounds.
- Significant Time Savings: Customers report saving 12+ hours per week on scheduling, payroll, and HR tasks through automation, freeing operators to focus on running their business.
- All-in-One Platform: Manages the full employee lifecycle — from hiring and onboarding to retirement — in a single system, eliminating the need to juggle multiple disconnected tools.
- Transparent Flat-Rate Pricing: Simple per-location pricing with no hidden fees makes budgeting predictable for multi-location cannabis operators.
Cons
- Cannabis Industry Only: KayaPush is exclusively built for cannabis businesses, making it unsuitable for companies operating outside this vertical.
- No Free Tier: Pricing starts at $180 per location per month with no free plan available, which may be a barrier for very small or startup operations.
- HR Compliance is U.S.-Only: The HR Compliance module, including access to HR experts and state-mandated courses, is currently limited to U.S.-based businesses.
Frequently Asked Questions
What types of cannabis businesses does KayaPush support?
KayaPush supports dispensaries, cultivation facilities, delivery services, manufacturing and packaging operations, testing labs, and other emerging cannabis market segments.
How does one-click payroll work?
KayaPush integrates directly with your cannabis POS system to pull real-time sales and hours data. It automatically calculates taxes, overtime, and holiday pay, allowing you to run compliant payroll in approximately 10 minutes with a single click.
Does KayaPush integrate with point-of-sale systems?
Yes, KayaPush offers seamless integrations with major cannabis POS systems, as well as accounting platforms and job boards, ensuring data flows accurately across your tech stack.
What is the pricing structure?
KayaPush offers two plans: the Growth plan starts at $180 per location and includes payroll, hiring, scheduling, time tracking, and reporting. The All-In-One plan starts at $349 per location and adds BI Insights, employee engagement surveys, and retirement plan benefits. There are no hidden fees.
Is the HR Compliance feature available outside the United States?
Currently, the HR Compliance module — which includes real-time HR expert access, automated break waivers, customizable handbooks, and state-mandated courses — is available for U.S.-based businesses only.
