About
Knowify is a purpose-built job management platform designed for trade contractors in industries such as electrical, plumbing, HVAC, painting, remodeling, concrete, and excavating. It consolidates the entire project lifecycle — from bidding and proposals to scheduling, execution, invoicing, and payment — into one streamlined system, eliminating the need for multiple disconnected tools. For commercial and residential construction projects, Knowify offers robust tools including estimates and contracts, change orders, RFIs and submittals, daily logs, document management, subcontractor management, and inventory tracking. The service work module adds real-time dispatching, equipment history tracking, automated appointment reminders, and seamless payment processing for fast-turnaround service calls. On the financial side, Knowify provides AIA billing, budgeting, job costing, prevailing wage tracking, purchase and expense management, WIP reporting, and project-level financial insights — giving contractors real-time visibility into profitability. The platform's flagship QuickBooks integration (rated #1 in construction) ensures accounting data stays automatically synchronized, reducing manual data entry and reconciliation errors. Knowify also includes a CRM, client portal, custom workflows, fleet tracking, and a fully U.S.-based onboarding and support team. It is ideal for small to mid-sized trade contracting businesses that want to grow revenue, control costs, and operate more efficiently without hiring more office staff.
Key Features
- Estimating, Proposals & Change Orders: Build professional estimates, contracts, and proposals quickly, and manage change orders and RFIs throughout the project lifecycle.
- Project & Service Work Management: Handle complex construction projects and fast-paced service calls on one platform, with tools for scheduling, dispatch, daily logs, and subcontractor management.
- QuickBooks Integration (#1 in Construction): Bi-directional, real-time sync with QuickBooks Online, Desktop, and Intuit Enterprise Suite ensures accounting data is always accurate without manual entry.
- Job Costing & Financial Insights: Track expenses, payments, and projected profitability per job in real time, with WIP reporting and AIA billing for full financial control.
- Invoicing & Payment Processing: Generate one-click invoices based on project budgets and accept online payments, accelerating cash flow for both project and service work.
Use Cases
- Managing end-to-end construction projects from initial bid and proposal through scheduling, execution, and final invoicing.
- Running a service department with real-time dispatch, equipment tracking, automated reminders, and fast payment collection.
- Tracking job costs, expenses, and profitability in real time to make better financial decisions on every project.
- Streamlining QuickBooks accounting workflows by eliminating duplicate data entry between field operations and the back office.
- Managing subcontractors, change orders, RFIs, and submittals on commercial construction jobs with full document control.
Pros
- Best-in-Class QuickBooks Sync: Rated the #1 QuickBooks integration in construction, ensuring seamless, automated accounting sync that reduces errors and saves hours of manual work.
- All-in-One Trade Contractor Platform: Combines project management, service work, CRM, scheduling, invoicing, and financial reporting in a single system tailored specifically for trade contractors.
- Award-Winning U.S.-Based Support: Offers best-in-class onboarding, training, and ongoing customer support from a fully U.S.-based team, helping teams get productive quickly.
Cons
- Paid-Only Pricing: No free plan is available; pricing starts at $99/month, which may be a barrier for very small or solo contractors just starting out.
- Niche Focus Limits Broader Use: Knowify is purpose-built for trade contractors, so businesses outside the construction trades will find limited applicability.
- Potential Learning Curve: The breadth of features — from AIA billing to WIP reporting — may require significant onboarding time for teams new to construction management software.
Frequently Asked Questions
What types of contractors is Knowify designed for?
Knowify is built for trade contractors across a wide range of specialties including electrical, plumbing, HVAC, painting, remodeling, concrete, and excavating, supporting both commercial and residential work.
How does Knowify integrate with QuickBooks?
Knowify offers a bi-directional, real-time sync with QuickBooks Online, QuickBooks Desktop, and Intuit Enterprise Suite. It is rated the #1 QuickBooks integration in the construction industry, automatically keeping financial data aligned between the two systems.
Can Knowify handle both project work and service calls?
Yes. Knowify supports long-term construction projects with tools like estimating, change orders, and AIA billing, as well as fast-paced service work through its Knowify Service Pro module, which includes real-time dispatching, equipment history, and automated appointment reminders.
What does Knowify cost?
Knowify starts at $99/month. It is a paid platform with no free tier, but pricing reflects the full suite of project management, service work, and financial tools included.
Does Knowify offer onboarding and customer support?
Yes. Knowify provides award-winning onboarding and training for all users, backed by a fully U.S.-based customer support team available to assist with setup, questions, and ongoing use.
