About
My Music Staff is the leading studio management software built specifically for private music teachers and music studios of all sizes. Founded and operated in Canada, the platform offers a comprehensive suite of tools to run a music teaching business more efficiently. Teachers can organize their entire student roster, maintain family contact info, track waitlists, and send bulk personalized emails and SMS messages with ease. The calendar and scheduling system supports both private and group lessons, customizable categories and locations, automatic email and SMS reminders, and attendance tracking with detailed notes — all syncable with personal calendars. Billing is simplified through calendar-based invoicing, automated payment collection, late fee reminders, and support for major payment methods including Visa, MasterCard, Amex, ACH (US), and Bacs (UK). Beyond administration, My Music Staff includes a Learning Management feature for sharing files and news with students, a Student Portal for parents and students to access resources outside of lessons, and a drag-and-drop Website Builder for creating professional, mobile-friendly studio websites. Multi-teacher support allows studio owners to manage staff access and calculate payroll. The platform also integrates with third-party apps to automate workflows. Rated 4.8 stars from over 750 reviews, it's the go-to solution for independent music educators looking to save time and grow their studios.
Key Features
- Student & Family Management: Centralize all student information, family contacts, waitlists, and lead tracking in one place with bulk email and SMS capabilities.
- Calendar & Attendance Tracking: Schedule private and group lessons, record attendance with notes, send automatic reminders, and sync with personal calendars.
- Automated Invoicing & Payments: Generate calendar-based invoices, automate billing and late fee reminders, and accept payments via card, ACH, and Bacs.
- Student Portal & Learning Management: Provide families a dedicated portal to access files, news, invoices, and lesson resources outside of class time.
- Drag-and-Drop Website Builder: Create a professional, mobile-friendly studio website with custom branding, a student sign-up form, and media management — no coding required.
Use Cases
- A private music teacher managing 30+ students who wants to automate monthly invoicing and reduce time spent chasing payments.
- A music school with multiple instructors needing centralized scheduling, payroll tracking, and student communication tools.
- A travelling music teacher who needs mobile-friendly access to lesson schedules, attendance records, and student notes on the go.
- A music studio owner looking to create a professional website and allow parents to sign up for lessons and access resources online.
- A music educator wanting to reduce administrative overhead by consolidating student management, billing, and communication into one platform.
Pros
- All-in-One Platform: Combines scheduling, billing, student management, communication, and a website builder so teachers don't need multiple tools.
- Automated Admin Tasks: Automatic invoicing, payment reminders, and late fees save teachers significant time chasing down payments each month.
- Highly Rated by Educators: Rated 4.8 stars from 754+ reviews, with consistent praise for ease of use and time savings.
- 30-Day Free Trial, No Credit Card: Teachers can explore all features risk-free before committing to a paid plan.
Cons
- Not an AI-Powered Platform: My Music Staff is a traditional SaaS tool without AI-driven features like smart scheduling, lesson recommendations, or AI-generated content.
- Niche Audience: The platform is built exclusively for music teachers and studios, making it unsuitable for other types of tutors or educators.
- Website Builder Limitations: The built-in website builder may not satisfy studios needing advanced customization or integrations beyond what the drag-and-drop editor offers.
Frequently Asked Questions
Who is My Music Staff designed for?
My Music Staff is designed for private music teachers, music studios, music schools, travelling teachers, and retail lesson programs of all sizes.
Is there a free trial available?
Yes, My Music Staff offers a 30-day free trial with no credit card required, giving you full access to all features before subscribing.
What payment methods does My Music Staff support?
The platform supports Visa, MasterCard, American Express, ACH bank transfers (US), and Bacs direct debit (UK) for collecting payments from students and families.
Can I manage multiple teachers with My Music Staff?
Yes, the Multi-Teacher feature allows studio owners to add teachers and staff, manage their access permissions, and calculate payroll.
Does My Music Staff include a website builder?
Yes, it includes a drag-and-drop website builder with mobile-friendly templates, custom branding options, a student sign-up form, and media management.
