About
Nowadays is the first AI-native platform purpose-built for corporate event planning. Designed to act as an in-house event planner, it handles everything from initial venue discovery to final invoice — eliminating the weeks of research, email threads, and spreadsheet management typically required. Built by MIT engineers, the platform is powered by a proprietary database of over 400,000 vetted venues, built in partnership with top venues and agencies worldwide. Key capabilities include a Flight & Budget Estimator that instantly compares travel costs across cities using real attendee data, an AI-driven venue sourcing engine that finds and contacts venues within minutes, and AI-generated email outreach personalized for each property. The platform also features AI phone calls that follow up on RFPs and gather availability without human intervention. Once proposals arrive, Nowadays translates messy PDFs and scattered emails into clean, side-by-side comparisons with full cost breakdowns. Through exclusive IATA-certified agency partnerships and automated negotiation, users consistently unlock rates and concessions unavailable through traditional channels. Nowaddays is ideal for corporate event managers, executive assistants, HR teams, and operations leads at companies of any size who organize offsites, retreats, conferences, or team events. It's particularly valuable for businesses that run multiple events per year and want to consolidate planning into a single, efficient AI-powered workflow.
Key Features
- AI Venue Sourcing: Search and instantly contact venues from a database of 400K+ vetted properties based on your specific event criteria, cutting sourcing time from days to minutes.
- AI Email & Phone Outreach: Automatically sends personalized RFP emails and makes AI-powered follow-up phone calls to venues, gathering availability and proposal details without manual effort.
- Flight & Budget Estimator: Compares travel costs across multiple cities using your actual attendee list and preferences, helping teams choose the most cost-effective event destination before committing.
- Proposal Comparison Dashboard: Converts scattered vendor proposals and PDFs into clean, side-by-side breakdowns showing rooms, F&B, taxes, and total costs for easy decision-making.
- Automated Negotiation & Exclusive Rates: Leverages IATA-certified agency partnerships and AI-driven negotiation to unlock venue rates and concessions unavailable through direct or traditional booking channels.
Use Cases
- A corporate HR team planning an annual company offsite uses Nowadays to source venues across multiple cities, compare flight costs for all employees, and receive pre-negotiated hotel proposals within hours instead of weeks.
- An executive assistant responsible for quarterly leadership retreats uses the AI email and phone outreach features to automatically follow up with 15 hotel properties simultaneously, eliminating hours of manual correspondence.
- A startup operations lead uses the proposal comparison dashboard to evaluate competing venue bids side by side — including room blocks, F&B minimums, and AV packages — before presenting a recommendation to leadership.
- A large enterprise event team manages multiple annual events through a single platform, leveraging Nowadays's exclusive agency rates to reduce event costs across all programs while maintaining a consistent planning workflow.
- A conference organizer uses the budget estimator to assess whether hosting in Chicago vs. Austin vs. Nashville makes the most financial sense before signing any contracts, factoring in flight costs from distributed team locations.
Pros
- Massive Time Savings: Reduces venue sourcing from multiple days to minutes and proposal comparison from 10+ hours to seconds, freeing planners for higher-value work.
- Cost Advantages Through Partnerships: Exclusive agency relationships and automated negotiation consistently surface rates and concessions that individual companies cannot obtain on their own.
- End-to-End Platform: Covers the full event planning lifecycle — budgeting, sourcing, outreach, negotiation, and comparison — in a single unified tool rather than scattered across email and spreadsheets.
- Enterprise-Grade AI Infrastructure: Built by MIT engineers with proprietary technology, offering reliability and sophistication beyond generic AI assistants or traditional event agencies.
Cons
- Enterprise-Focused Pricing: As a premium B2B platform requiring a demo to get started, it may not be accessible or cost-effective for individuals or very small teams planning one-off events.
- Limited Self-Serve Transparency: Pricing is not publicly listed, and onboarding requires booking a demo, which can slow down evaluation for teams wanting to try the tool immediately.
- Primarily Corporate Event Use Case: The platform is purpose-built for corporate events; it may not suit personal events, non-profit gatherings, or highly specialized event types outside its venue database coverage.
Frequently Asked Questions
What types of events does Nowadays support?
Nowadays is purpose-built for corporate events including company offsites, team retreats, conferences, sales kickoffs, and leadership summits. It handles venue sourcing, vendor coordination (A/V, catering, transportation), and budget management for these event types.
How does the AI phone call feature work?
Nowadays uses an AI voice agent named Victor to make outbound calls to venues, following up on submitted RFPs, confirming receipt, and gathering availability information — all without requiring the event planner to pick up the phone.
How large is the venue database?
Nowadays has a database of over 400,000 vetted venues built in partnership with top venues and agencies. You can search and filter this database based on your specific event requirements.
Can Nowadays help me decide which city to host my event in?
Yes. The Flight & Budget Estimator lets you compare travel costs across multiple potential host cities using your actual attendee list, travel dates, and preferences, so you can make a data-driven location decision before committing.
How do I get started with Nowadays?
You can get started by booking a demo with the Nowadays team or trying their demo platform directly on their website. Because it's an enterprise-focused tool, onboarding typically begins with a discovery call to understand your company's event needs.
