About
Rentman is a comprehensive rental and event production management platform built specifically for the AV, events, equipment rental, and media broadcasting industries. It brings together every operational workflow — from planning and scheduling to billing and reporting — into one unified solution, eliminating the need for spreadsheets or disconnected tools. At its core, Rentman offers three main product modules: Inventory Management for tracking gear availability and preventing shortages, Crew Scheduling for getting availabilities and booking the right people for each gig, and Rental Management for processing orders, handling returns, and managing subrentals. Teams can view equipment availability in timeline or quick-lookup formats, generate professional quotes in minutes, manage invoices, and export business data for real-time insights. Collaboration features allow team members to assign tasks, share documents, notes, and files, and keep everyone aligned on project details. QR code and barcode scanning enables efficient equipment tracking in the field. The platform is used across multiple verticals including AV & event production, party rental and catering, event staffing, and media & broadcasting studios. Rentman offers a flexible, modular licensing model so businesses can start with only what they need and scale as they grow. It is rated 4.6/5 based on 200+ reviews and offers a free 30-day trial with no credit card required, making it accessible to both emerging rental companies and established enterprises.
Key Features
- Inventory & Equipment Management: Track equipment availability in real-time using timeline views, quick lookups, QR codes, and barcodes to prevent shortages and plan ahead.
- Crew Scheduling: Collect crew availabilities, assign the right people to gigs, and communicate scheduling details — all from within the platform.
- Quotes & Invoicing: Generate professional-looking quotes in minutes and manage invoices with integrated business insights and cost overviews.
- Project & Task Collaboration: Assign tasks to teams, share documents, notes, and files, and keep all project stakeholders aligned in one centralized workspace.
- Subrental & Returns Management: Manage subrentals to cover shortages, process equipment returns, and track orders efficiently across all rental workflows.
Use Cases
- An AV production company uses Rentman to plan events end-to-end — booking equipment, scheduling crew, and sharing project details with all stakeholders in one place.
- An equipment rental business tracks gear with QR codes and barcodes, monitors availability in real time, and processes returns efficiently to minimize loss.
- A party rental and catering company processes customer orders quickly, manages inventory across multiple categories, and handles returns after each event.
- An event staffing agency collects crew availabilities, matches workers to upcoming gigs, and communicates schedules directly through the platform.
- A media and broadcasting studio manages equipment across multiple studios, prevents shortages through subrental management, and generates professional quotes for productions.
Pros
- Industry-Specific Design: Built exclusively for AV, events, equipment rental, and media sectors, so features and terminology match real-world workflows without heavy customization.
- Modular & Scalable Licensing: Businesses can select only the modules they need (Inventory, Crew, Rental) and scale their plan as operations grow.
- Unified Operations Hub: Replaces spreadsheets and disconnected tools by bringing planning, scheduling, quoting, and tracking into one platform.
- Free Trial — No Credit Card: A full 30-day free trial lets teams evaluate the platform risk-free before committing to a paid plan.
Cons
- Niche Focus: Tailored specifically to rental and event production industries — businesses outside these verticals will find limited applicability.
- Paid After Trial: While a free trial is available, ongoing use requires a paid subscription, which may be a barrier for very small operators.
- Learning Curve for Full Platform: The breadth of modules (inventory, crew, rental) means new users may need time and onboarding to unlock the platform's full value.
Frequently Asked Questions
What industries does Rentman support?
Rentman is built for AV & event production, equipment rental, party rental & catering, event staffing, and media & broadcasting businesses.
Is there a free trial available?
Yes, Rentman offers a free 30-day trial with no credit card required, giving you full access to explore the platform before committing.
Can I customize my Rentman plan?
Yes, Rentman uses flexible modular licensing. You can combine the Inventory, Crew, and Rental modules to build a plan that fits your specific business needs.
How does Rentman help with equipment tracking?
Rentman supports QR code and barcode scanning for physical equipment tracking, and provides timeline and quick-lookup views to check availability and manage subrentals in real time.
Does Rentman support team collaboration?
Yes, Rentman includes task assignment, document sharing, notes, and file management so your entire crew and operations team can collaborate within one platform.
