About
Simplify Tables is a streamlined seating planner designed for weddings, corporate galas, fundraisers, and any seated event. Organizers upload a guest list via CSV or Excel, then drag and drop each guest name onto the appropriate table in an intuitive visual interface. As guests are placed, a shareable QR code is automatically generated and kept in sync — no reprinting needed when plans change. Guests scan the QR code to instantly see their assigned table, and the Floor Plan Toggle lets them switch between a venue floor plan view and a traditional guest list with a single tap. Table descriptions help attendees identify themed sections, while a powerful search function lets organizers find any guest across hundreds of tables in seconds. All plans include unlimited events on one account, real-time chart syncing, custom background image uploads for the guest-facing page, and free Canva-compatible QR code poster templates in all standard print sizes (A1–A4). The free tier covers up to 30 guests per event; a one-time $9.99 payment unlocks unlimited guests for that event with no recurring fees. Simplify Tables is ideal for wedding planners, event coordinators, non-profit fundraising committees, and anyone seeking a paperless, stress-free seating management solution.
Key Features
- Drag-and-Drop Seating Chart: Upload a CSV or Excel guest list and drag each guest name onto tables in a visual interface with live capacity indicators and collapsible table views.
- Instant QR Code Sharing: Every seating plan generates a unique QR code that syncs in real time — guests scan once to see their table and changes are reflected instantly without reprinting.
- Floor Plan Toggle: Guests viewing the shared page can switch between an interactive venue floor plan and a searchable guest list with a single tap.
- Multiple Events, One Account: Manage weddings, galas, and other events from a single dashboard, each with its own guest list, seating chart, and QR code.
- Free Canva QR Code Templates: Professionally designed, fully customizable poster templates in all standard print sizes (A1–A4) to display your event QR code on-site.
Use Cases
- Wedding coordinators building and sharing seating charts for large receptions without printing table cards or seating boards.
- Non-profit organizations managing fundraising gala seating for hundreds of attendees with fast, organized QR-code check-in.
- Corporate event planners assigning attendees to tables for company dinners, award ceremonies, or product launch banquets.
- Birthday or milestone party hosts creating a digital seating plan and sharing it with family and friends via a printed or digital QR code.
- Event registration volunteers using the real-time guest search to resolve last-minute seating questions quickly during check-in.
Pros
- Genuinely Free to Start: The 30-guest free tier includes all core features with no credit card required, making it risk-free for small events or first-time users.
- No Reprint Headaches: Real-time QR code syncing means last-minute seat changes are instantly live for all guests, eliminating costly and time-consuming reprints.
- Simple, Non-Technical Interface: The drag-and-drop workflow is approachable for non-technical users — real reviewers noted that even their most tech-challenged volunteers looked like pros.
- Predictable One-Time Pricing: Pay $9.99 once per event only when you exceed 30 guests — no subscriptions, no hidden fees, and unlimited events on one account.
Cons
- 30-Guest Free Limit: Events exceeding 30 guests require a $9.99 per-event purchase, which may feel restrictive for teams expecting a fully unlimited free tier.
- Web-Only for Organizers: Seating management is browser-based only; there is no dedicated mobile app for editing charts on the go from a smartphone or tablet.
- No Advanced Guest Data Features: The tool is focused on seating placement and does not natively handle dietary restrictions, RSVP tracking, or meal preference collection.
Frequently Asked Questions
How does the QR code seating chart work?
Once you assign guests to tables, Simplify Tables generates a unique shareable link and QR code. Guests scan the code with any smartphone camera and instantly see their table assignment — no app download required.
Is Simplify Tables really free?
Yes — every event is free for up to 30 guests and includes all core features. If your event exceeds 30 guests, you pay a one-time $9.99 fee for that specific event. There are no monthly or annual subscriptions.
Can I manage multiple events from one account?
Yes. You can create unlimited events under a single account. Each event has its own guest list, seating chart, and QR code, all managed from the same dashboard.
What file formats are supported for importing guest lists?
You can upload guest lists as CSV or Excel files. The tool converts each name into a draggable item automatically — just ensure your file includes the correct columns as described in the upload guide.
Can I customize what guests see when they scan the QR code?
Yes. You can upload a custom background image and personalize the event name on the guest-facing page. Guests also have access to the Floor Plan Toggle to view either the venue layout or a searchable guest list.
