About
The Crypt Keeper is purpose-built cemetery record management software designed for cemeteries, churches, municipalities, and associations of all sizes. It addresses the widespread challenge of aging paper records and handwritten logs by providing a reliable, easy-to-use digital solution that protects burial information and simplifies everyday administrative tasks. Users can quickly search and locate owner details, resident information, plot assignments, important dates, and notes — all without manually flipping through old ledgers. A standout feature is the grid-based cemetery mapping tool, which allows staff to build visual maps tied directly to their records, making it easy to see plot occupancy, ownership status, and burial information at a glance. The software is available in two versions: an online (SaaS) version accessible from any browser, computer, tablet, or smartphone for $120/year, and a traditional desktop version for Windows with a one-time purchase of $250. The online version supports multi-user access with configurable permission levels and includes an optional public-facing view so that families and visitors can search read-only records and maps without needing editing access. The platform requires no technical expertise to use — setup is straightforward for non-technical staff, and the online version needs no installation or manual updates. It is ideal for small to mid-sized cemetery organizations looking to modernize record-keeping, improve searchability, and safeguard irreplaceable historical burial data.
Key Features
- Digital Record Management: Replaces fragile paper books and spreadsheets with a structured, searchable digital database for burial records, plot ownership, and related notes.
- Grid-Based Cemetery Mapping: Build a visual grid map of your cemetery that links directly to records, showing plot occupancy, ownership, and burial status at a glance.
- Online & Desktop Versions: Choose a browser-based subscription ($120/year) for anytime access from any device, or a one-time Windows desktop purchase ($250) for fully local operation.
- Multi-User Access & Permissions: Grant staff or volunteers access with different permission levels, and optionally enable read-only public access so visitors can search records without editing them.
- Free Trial & Demo Data: Prospective users can start a free trial or explore pre-loaded demo data to evaluate the software before committing to a purchase.
Use Cases
- A small-town municipality digitizing decades of handwritten burial records into a searchable online database accessible to staff from any device.
- A church cemetery using the grid-based mapping tool to visually track plot availability and ownership for future interments.
- A historical society preserving irreplaceable cemetery records by migrating paper logs to a secure, backed-up digital system.
- A cemetery administrator enabling a public-facing record search so families can independently look up burial locations without calling the office.
- A multi-staff cemetery operation assigning permission-based access so administrative staff, groundskeepers, and management each see only what they need.
Pros
- Two Deployment Options: Organizations can choose between a flexible online version or an offline desktop version depending on their connectivity, budget, and workflow preferences.
- No Technical Expertise Required: Designed for non-technical staff at small organizations — the online version requires no installation, and both versions feature a straightforward interface.
- Public Record Sharing: The optional public-access feature lets families and researchers search cemetery records online without staff involvement, reducing administrative overhead.
- Affordable One-Time Desktop Pricing: The $250 one-time desktop license is budget-friendly for small cemeteries or churches that prefer to avoid recurring subscription costs.
Cons
- No Free Tier: While a free trial is available, there is no permanently free plan — organizations must pay to continue using the software beyond the trial period.
- Desktop Version is Windows-Only: The desktop version requires Windows 7, 8, 10, or 11, limiting options for organizations that use macOS or Linux machines.
- Mobile Experience Has Limitations: Although the online version is accessible on smartphones, the experience comes with noted limitations compared to using it on a full desktop or tablet browser.
Frequently Asked Questions
What is the difference between the online and desktop versions?
The online version ($120/year) runs in any browser, requires no installation, supports multiple users, and allows optional public access. The desktop version ($250 one-time) is installed locally on a Windows PC, works offline, and stores all data on your own computer.
Is there a free trial available?
Yes. The Crypt Keeper offers a free trial of the online version, and users can also explore demo data to see the software in action before purchasing.
Can multiple staff members use the system at the same time?
Yes, the online version supports multi-user access with configurable permission levels so different staff members or volunteers can be granted appropriate access.
Can the public search our cemetery records?
Yes. The online version includes an optional public-access feature that lets website visitors browse read-only records and maps without the ability to make any edits.
Who is The Crypt Keeper designed for?
It is designed for cemeteries, churches, municipalities, townships, and associations of any size that need to manage and protect burial records and cemetery plot information.
