About
Circleback is an AI-powered meeting notes platform recognized by TIME as a top pick for AI note-taking and backed by Y Combinator. It automatically joins or records your meetings across Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person conversations to produce highly accurate, organized notes that even a notes perfectionist would be proud of. Beyond transcription, Circleback automatically identifies action items, assigns them to the right people, and organizes them after every meeting. Its automation layer keeps all your apps in sync—pushing updates to HubSpot, Salesforce, Notion, Linear, Monday, Attio, and Zoho without manual effort. A powerful AI-driven search lets you ask questions and get answers drawn from every meeting you've ever had. Circleback supports over 100 languages with state-of-the-art transcription accuracy, including technical terminology and various accents, and automatically identifies each speaker by name. The platform is built with best-in-class security practices to keep your data private. Integration options span Google Calendar, Gmail, Outlook, Slack, Zapier, Make, webhooks, and MCP connectors for AI tools like Claude, ChatGPT, Cursor, and Raycast. Circleback is ideal for executives, sales teams, product managers, and anyone who wants to make every meeting more productive and actionable.
Key Features
- Automatic Meeting Notes: Generates meticulous, well-organized notes from every meeting automatically, covering all key discussion points without any manual effort.
- Action Item Capture & Assignment: Automatically identifies, assigns, and organizes action items from every meeting so nothing falls through the cracks.
- Meeting Workflow Automations: Connects to your favorite apps—CRMs, project management tools, and more—to push meeting insights and updates automatically after each call.
- Cross-Meeting AI Search: Ask natural language questions and receive answers drawn from the full history of all your meetings, powered by context-aware AI.
- State-of-the-Art Transcription: Supports 100+ languages with high accuracy for technical terms and diverse accents, with automatic speaker identification by name.
Use Cases
- Automatically recording and summarizing recurring team standups and project syncs so every participant has a shared record of decisions made.
- Capturing and assigning sales call action items directly into HubSpot or Salesforce to keep CRM records up to date without manual entry.
- Searching across months of past client meetings to quickly retrieve specific commitments, decisions, or context before a follow-up call.
- Automating post-meeting workflows such as creating Linear tasks, updating Notion databases, or posting summaries to Slack channels.
- Enabling executives and busy professionals to stay on top of meeting outcomes without taking notes, relying on Circleback's AI for accuracy and follow-through.
Pros
- Broad Platform Support: Works with Zoom, Google Meet, Microsoft Teams, Slack huddles, and even in-person meetings via desktop or mobile app.
- Extensive App Integrations: Natively connects to HubSpot, Salesforce, Notion, Linear, Slack, Zapier, Make, and more, enabling fully automated post-meeting workflows.
- Free to Start: Offers a free tier to get started with no upfront commitment, making it easy to evaluate before subscribing.
- High Transcription Accuracy: Handles 100+ languages and technical jargon with accuracy, and automatically labels each speaker by name.
Cons
- Full Features Require Subscription: Advanced automations, integrations, and unlimited usage are locked behind a paid subscription plan.
- Cloud-Based Data Storage: Meeting recordings and notes are stored in the cloud, which may raise data privacy concerns for highly sensitive conversations.
- Bot Presence in Meetings: By default, a bot joins meetings to record them, which may be noticeable or unwelcome to some meeting participants.
Frequently Asked Questions
Does Circleback work for in-person meetings?
Yes. Circleback's desktop and mobile apps can record and transcribe in-person conversations, not just virtual meetings.
Can I use Circleback without a meeting bot?
Yes. Circleback offers a botless recording option so you can capture meetings without a visible bot joining the call.
What meeting platforms does Circleback support?
Circleback works with Zoom, Google Meet, Microsoft Teams, Slack huddles, and in-person meetings via its mobile or desktop app.
Is my meeting data used to train AI models?
No. Circleback is built with best-in-class security and privacy practices, and your data is not used to train AI models.
How many languages does Circleback support?
Circleback supports over 100 languages with high transcription accuracy, including recognition of technical terms and various accents.
