About
CRM Dance is a comprehensive, purpose-built management system designed exclusively for dance studios. It consolidates everything a studio owner needs into a single platform — eliminating the need to juggle spreadsheets, separate billing tools, and manual scheduling. The software handles automated tuition billing, online student registration, class scheduling, attendance tracking, staff management, and SMS reminders all from one dashboard. Parents get their own portal where they can view the schedule, check account balances, sign waivers, and receive receipts automatically — drastically reducing back-and-forth communication. Payments can be processed in-studio via card swipe, charged online, or handled through auto-billing; every transaction syncs to the student's balance and flows to accounting automatically with no double-entry required. Studio owners report saving over 130 hours per year after switching to CRM Dance. The onboarding process is guided by the founders themselves — users hand over their existing spreadsheets and the team returns a fully configured, automated studio system, with live support through go-live. CRM Dance also includes a studio website builder, intro lesson booking, a competition map, and song finder tools. It is designed for studios of all sizes and styles, from ballroom to ballet, making it ideal for solo instructors, growing studios, and established dance schools looking to streamline operations.
Key Features
- Automated Billing & Payments: Charge tuition online, swipe cards in-studio, or let auto-billing run continuously — every payment updates the student balance and syncs to accounting automatically.
- Class Scheduling: Visual schedule management that gives instructors a clear view of their day while giving studio owners a full operational picture across all rooms and staff.
- Online Student Registration: Parents can register students, sign waivers, and pay online through a self-service portal, reducing administrative back-and-forth for studio staff.
- Parent Portal: A dedicated portal for parents to check schedules, view balances, and receive automatic receipts — with no manual follow-up required from the studio.
- Staff & Attendance Management: Track instructor schedules, monitor class attendance, and manage multiple staff members from a single unified dashboard.
Use Cases
- A ballroom dance studio owner replaces manual spreadsheets and disconnected billing tools with CRM Dance to automate tuition collection and class scheduling.
- A multi-instructor dance school uses the staff management and scheduling features to coordinate instructor calendars and track class attendance across multiple rooms.
- A new dance studio launching its first season uses CRM Dance's guided onboarding and website tools to go live quickly with automated registration and payment processing.
- A dance studio administrator reduces parent inquiry volume by enabling the self-service parent portal, allowing parents to check balances and schedules independently.
- A studio owner preparing for competition season uses CRM Dance's intro lesson booking and SMS reminders to manage an influx of new student inquiries without additional admin overhead.
Pros
- All-in-One Platform: Replaces multiple disconnected tools (spreadsheets, billing apps, scheduling software) with a single system, reducing complexity and errors.
- Significant Time Savings: Users report saving over 130 hours per year by automating recurring administrative tasks like billing, reminders, and registration.
- Hands-On Onboarding Support: The founding team personally assists with setup — importing existing data and ensuring the studio goes live with a fully configured system.
- No Credit Card Trial: A full-featured 14-day free trial is available with no credit card required, making it easy to evaluate before committing.
Cons
- Dance Studio Niche Only: The platform is purpose-built exclusively for dance studios and cannot be adapted for other fitness, wellness, or education businesses.
- Pricing Not Publicly Listed Up Front: Detailed pricing tiers require navigating to the pricing page rather than being immediately visible, which may slow purchase decisions.
- Web-Only Platform: There is no dedicated mobile app, so on-the-go access relies entirely on a mobile browser experience.
Frequently Asked Questions
Is there a free trial available for CRM Dance?
Yes. CRM Dance offers a free 14-day trial with no credit card required, so you can explore all features before committing to a paid plan.
What types of dance studios can use CRM Dance?
CRM Dance is designed for dance studios of every style, including ballroom, ballet, jazz, Latin, and more — whether you're a solo instructor or running a multi-room facility.
How does automated billing work?
You can set up auto-billing to charge tuition on a recurring schedule, accept payments online, or swipe cards in-studio. Every transaction automatically updates the student's balance and syncs to your accounting records.
Can parents access their account information without contacting the studio?
Yes. CRM Dance includes a parent portal where parents can view class schedules, check balances, receive receipts, and sign waivers — all without needing to contact studio staff.
What support is provided during setup?
The CRM Dance founders provide hands-on onboarding support. You submit your existing spreadsheets or data, and the team configures your studio system and stays on standby through your go-live to ensure everything works correctly.
