About
Gallery Systems provides the TMS Suite, a comprehensive and modular software ecosystem designed to support every facet of museum and cultural institution operations. The platform is built around a unified database that connects all applications, reducing data silos and streamlining cross-departmental collaboration. The TMS Suite includes four core applications: TMS Collections for comprehensive collections management, eMuseum for publishing online collections to the public, TMS Conservation for detailed conservation documentation and condition reporting, and TMS Digital Asset Management for organizing and distributing rich media assets. These tools can be used independently or in combination for maximum efficiency. Designed with direct input from museum professionals—including registrars, curators, conservators, and digital asset managers—Gallery Systems ensures that workflows align with real-world institutional needs. The platform supports 24 languages and includes extensive accessibility features, making it suitable for institutions worldwide. Frequent updates, cyclical upgrades, and an in-house support team with genuine museum expertise ensure clients always have access to best-in-class functionality. Trusted by hundreds of museums and cultural organizations globally, Gallery Systems is ideal for institutions of all sizes—from university museums and corporate art collections to large public museums managing time-based media and natural history collections. Expert-led training, webinars, and an annual Collective Imagination user conference further empower teams to get the most from the platform.
Key Features
- Collections Management (TMS Collections): A robust, industry-leading collections management system supporting cataloguing, loans, exhibitions, acquisitions, and reporting for all collection types.
- Online Collections Publishing (eMuseum): Publish and share collection records publicly via a configurable, web-based portal, improving public access and institutional transparency.
- Conservation Documentation: Dedicated tools for museum conservators to record condition reports, treatment histories, and conservation workflows tied directly to collection records.
- Digital Asset Management: Centralize, organize, and distribute rich media assets—images, video, audio, and documents—linked directly to collection objects and records.
- Unified Single Database: All TMS Suite applications share a single database, eliminating data duplication and enabling seamless collaboration across departments.
Use Cases
- A large art museum uses TMS Collections to manage cataloguing, loans, acquisitions, and exhibition tracking across its entire permanent collection.
- A natural history museum publishes its digitized collections online using eMuseum, giving researchers and the public access to specimen records and images.
- A conservation team at a university museum uses TMS Conservation to document treatment histories and condition reports linked directly to collection objects.
- A corporate art collection manager uses the Digital Asset Management module to organize high-resolution images and rights information for all artworks.
- A multi-site cultural institution deploys the full TMS Suite to unify collections data across departments, reducing duplication and improving cross-team reporting.
Pros
- Integrated ecosystem: A single shared database across all modules means less duplication, better data consistency, and smoother collaboration between teams.
- Museum-expert design: Built with direct input from registrars, curators, conservators, and other museum professionals, ensuring workflows reflect real institutional needs.
- Global reach and accessibility: Available in 24 languages with robust accessibility features, making it suitable for cultural institutions worldwide.
- Trusted at scale: Used by hundreds of museums and cultural institutions globally, with a proven track record and strong community via the Collective Imagination conference.
Cons
- Enterprise pricing: Gallery Systems is an enterprise-grade solution; pricing is not publicly listed and may be cost-prohibitive for smaller or under-resourced institutions.
- Niche audience: The platform is highly specialized for museums, galleries, and cultural collections—it has little utility outside this domain.
- Potential learning curve: The breadth of features across the TMS Suite means onboarding and staff training require dedicated time and resources.
Frequently Asked Questions
What is the TMS Suite?
The TMS Suite is Gallery Systems's full stack of integrated museum software, including applications for collections management (TMS Collections), online collections (eMuseum), conservation documentation, and digital asset management—all sharing a single database.
Who is Gallery Systems designed for?
It is designed for museums and cultural institutions of all types, including art museums, natural history collections, university museums, corporate art collections, private collections, and public art programs. It supports roles such as registrars, curators, conservators, digital asset managers, and collections database managers.
Is Gallery Systems cloud-based?
Yes, the TMS Suite is a secure, web-based software solution that provides safe and uninterrupted online access for teams and institutions.
How many languages does Gallery Systems support?
The TMS Suite is available in 24 languages and includes extensive accessibility features, making it suitable for institutions around the world.
What kind of support and training does Gallery Systems offer?
Gallery Systems provides exceptional support through an in-house team with genuine museum expertise, along with expert-led training programs, webinars, and the annual Collective Imagination user conference.
