About
Gym Admin is an all-in-one management platform purpose-built for martial arts academies and fitness gyms. It consolidates every operational need — from recurring membership billing and digital liability waivers to attendance monitoring, belt/stripe tracking, and family account management — into a single, easy-to-use interface available on iPhone, iPad, Android, Mac, and the web. The platform's automated billing system integrates directly with Stripe, allowing gym owners to set up recurring memberships and let invoicing run on autopilot. Digital waivers can be signed on any device before a student's first class, protecting the business with legally binding agreements. Attendance tracking helps owners spot at-risk students early, while belt and stripe progression logs give instructors a clear view of each student's readiness for promotion. Additional features include a gym calendar for multi-day events, a kiosk self-check-in mode, dependent/family plans for minors, and pending membership filters to prevent leads from slipping away. The Student App gives members self-service access to their profiles, payment setup, and class history. Gym Admin is tailored for BJJ, Karate, Muay Thai, MMA, Boxing, Judo, Taekwondo, Wrestling, Kung Fu, Yoga, and Pilates. The Starter plan is completely free for up to 50 students with full feature access. The Pro plan at $59/month (plus a 1% transaction fee) unlocks unlimited students — making it suitable for growing and large academies alike.
Key Features
- Automated Billing via Stripe: Set up recurring membership plans and let Gym Admin handle invoicing and payment collection automatically through Stripe-powered processing.
- Belt & Stripe Progression Tracking: Log each student's rank history and monitor their readiness for the next belt promotion or stripe, ensuring no student is overlooked.
- Attendance Tracking: Monitor class attendance in real time to optimize your schedule and identify at-risk students before they disengage or churn.
- Digital Waivers & Liability Forms: Collect legally binding liability waivers signed on any device before a student's first class, keeping your gym protected and paperless.
- Family & Dependent Account Management: Create parent-child relationships, manage dependent membership plans, and handle independent waivers for minors under a single family profile.
Use Cases
- A BJJ academy owner automates monthly membership billing and tracks each student's belt and stripe progression from white to black belt.
- A Muay Thai gym collects digitally signed liability waivers from new students on a tablet at the front desk before their first class.
- A martial arts school with family memberships creates parent-child account relationships and manages separate waivers for minor students under one family plan.
- A fitness studio monitors weekly class attendance to identify members who haven't shown up recently and follow up before they cancel.
- A new gym owner sets up their full timetable, Stripe billing, and student profiles from scratch using Gym Admin's guided onboarding support.
Pros
- Genuinely Free Full-Feature Tier: Unlike most gym software, the free Starter plan includes all features — not a watered-down subset — for gyms with up to 50 students, with no credit card required.
- Cross-Platform Availability: Works seamlessly across iPhone, iPad, Android, Mac, and web browsers, so owners and staff can manage the gym from any device.
- Martial Arts–Specific Workflows: Belt and stripe tracking, kiosk check-in, and sport-specific templates are tailored for BJJ, Karate, Muay Thai, and a dozen other disciplines out of the box.
- No Lock-In Contract on Pro: The Pro plan is billed monthly with no setup fees or long-term commitments, making it easy to scale up or down as your gym grows.
Cons
- Additional Transaction Fee on Pro: The Pro plan charges a 1% transaction fee on top of standard Stripe processing fees, which can add up for high-volume gyms.
- Niche Focus: Gym Admin is optimized for martial arts and fitness studios; gyms in other verticals (e.g., climbing, dance studios) may find some features less relevant.
- Email/SMS Communications Not Yet Live: Bulk messaging to new or absent students and advanced KPI analytics are listed as upcoming features, not yet available in the current release.
Frequently Asked Questions
Is Gym Admin really free?
Yes. The Starter plan is completely free for gyms with up to 50 active students and includes all features — attendance tracking, belt management, automated billing, digital waivers, and more — with no credit card required.
What payment processor does Gym Admin use?
Gym Admin integrates with Stripe for all payment processing. You'll need a Stripe account to enable recurring membership billing and automated invoicing.
Which sports and gym types does Gym Admin support?
Gym Admin is tailored for BJJ, Boxing, Judo, Karate, Kung Fu, MMA, Muay Thai, Pilates, Taekwondo, Wrestling, Yoga, and general martial arts academies.
Can I migrate from my current gym software?
Yes. Gym Admin offers full migration support to transfer existing student details, attendance records, and billing history from your current platform to Gym Admin safely and accurately.
What devices can I use Gym Admin on?
Gym Admin works on iPhone, iPad, Android smartphones and tablets, Mac computers, and any modern web browser, so you can manage your gym from virtually any device.
