About
HearForm is a purpose-built Office Management Software (OMS) developed over 24 years by audiologists, ENTs, and hearing dispensers to address the unique administrative needs of hearing healthcare practices. With Apple Computer as a development partner, HearForm combines cutting-edge technology with deep industry expertise to deliver a powerful yet affordable platform. Practices can choose between a desktop installation or cloud-based deployment, and can opt for an outright purchase or subscription model — a flexibility no competitor offers. Core capabilities include patient care tracking, color-coded scheduling, financial billing tools, unlimited audiogram storage with professional printable reports, mail-merge letter creation, customizable mailing labels, and a fully paperless document management system. The platform also supports unlimited custom report generation, giving practice owners visibility into exactly the metrics they care about. HearForm scales from solo practitioners and small clinics all the way to large multi-location ENT groups (including a client spanning 23 locations with 40 audiologists), national networks like EPIC Hearing Healthcare and Cigna Health's audiology division, as well as university audiology programs. More universities rely on HearForm than all competitors combined, making it the de facto standard for training the next generation of audiologists. It is an ideal choice for any hearing healthcare provider seeking a reliable, customizable, and cost-effective practice management solution.
Key Features
- Patient Care Management: Track and manage critical patient data, clinical history, and demographic records designed specifically for hearing care workflows.
- Audiogram Storage & Reporting: Store unlimited audiograms per patient and generate professional, printable reports suitable for referring physicians.
- Color-Coded Scheduling: At-a-glance calendar scheduling with color coding and integrated email appointment notifications for efficient front-desk operations.
- Financial & Billing Tools: Comprehensive billing and financial tracking tools to keep practices on top of revenue, invoices, and insurance-related accounting.
- Paperless Document Management: Scan and store virtually any document type directly into patient records, eliminating paper-based filing and streamlining office workflows.
Use Cases
- A small independent audiology clinic managing day-to-day patient scheduling, billing, and records entirely within one platform.
- A large ENT group with multiple locations coordinating patient data, audiograms, and financial reporting across all sites.
- A university audiology program training students on real-world practice management workflows using industry-standard software.
- A hospital audiology department requiring a customizable, HIPAA-aligned solution that integrates with internal security policies without mandatory subscription costs.
- A hearing care network like Cigna or EPIC standardizing operations across all clinics with a scalable, enterprise-grade OMS.
Pros
- Cross-Platform Flexibility: Fully supports both Windows and Mac, and offers the choice of desktop or cloud deployment — giving practices complete control over their infrastructure.
- Scales from Solo to Enterprise: Serves solo practitioners, multi-location ENT groups, national networks, university clinics, and hospitals, making it a long-term platform as practices grow.
- Unlimited Custom Reports: Unlike competitors, HearForm lets practices generate unlimited customizable reports to track any metric specific to their business goals.
- Outright Purchase Option: Practices can purchase the software outright instead of being locked into a perpetual subscription, reducing long-term total cost of ownership.
Cons
- Audiology-Only Niche: HearForm is purpose-built for hearing healthcare, making it unsuitable for general medical practices or multi-specialty clinics.
- No Mobile App Mentioned: There is no indication of a native iOS or Android mobile application, which may limit on-the-go access for clinicians.
- Pricing Not Publicly Listed: Specific pricing details are not available on the website and require direct contact, making budget comparisons difficult upfront.
Frequently Asked Questions
What operating systems does HearForm support?
HearForm is available on both Windows and Mac. Apple Computer is actively part of the development team, ensuring strong macOS support alongside Windows.
Can I choose between a desktop or cloud version?
Yes. HearForm offers both a desktop installation and a cloud-based deployment. You can also choose between an outright software purchase or an ongoing subscription model.
Is HearForm suitable for large, multi-location practices?
Absolutely. HearForm's largest client uses it across 23 locations with over 40 audiologists. National networks like EPIC Hearing Healthcare and Cigna Health also rely on HearForm.
Do universities use HearForm for training?
Yes. More universities use HearForm than all competitors combined, making it the leading platform for training audiology students in practice management.
How long has HearForm been in operation?
HearForm has 24 years of experience developing audiology practice management software, continuously refined based on direct feedback from hearing care professionals.
