StageStock

freemium

StageStock helps theater companies catalog costumes, props, scenery, lighting, and sound equipment in one searchable place — and manage the full production process from proposals to pull lists.

Productivity

Project Management Tools

Team Collaboration Tools

About

StageStock is a collaborative cloud inventory management solution designed for the performing arts industry. It enables theaters, schools, and production companies to digitize and organize their entire physical inventory — including costumes, props, scenery, lighting, and sound equipment — into one centralized, searchable system accessible from any device at any time. Beyond simple cataloging, StageStock supports the full production lifecycle. Teams can create design proposals while searching existing stock, vote and comment on proposals, and approve final choices — all within the platform. Once decisions are made, StageStock generates pull lists and manages check-in/check-out workflows for each production. The platform supports flexible tagging for easy filtering, attachment of images and PDFs to items, and a full item history log. It also integrates directly with VirtualCallboard, allowing production data entered once to flow across both systems under a single user profile, enabling messaging and discussions tied to specific inventory items. StageStock includes a free tier (first 100 items at no cost), making it accessible for smaller organizations, with a trial available for larger operations. A beta AI feature is also available. For organizations migrating from another system, StageStock offers free data conversion from exported inventory files, lowering the barrier to adoption.

Key Features

Centralized Inventory Catalog: Catalog all costumes, props, scenery, lighting, and sound equipment with flexible tags, attached images, PDFs, and a full item history log.
Production Workflow Management: Create and vote on design proposals, approve final selections, generate pull lists, and manage check-in/check-out for each production.
VirtualCallboard Integration: Enter production data once and access it across both StageStock and VirtualCallboard with a single user profile, including item-linked messaging.
Any-Device Cloud Access: Access your full inventory from any browser on any device — desktop, tablet, or mobile — at any time.
Free Data Migration: StageStock converts exported data from other inventory systems into StageStock at no charge, making switching seamless.

Use Cases

A regional theater company catalogs its entire costume and prop warehouse so directors and designers can search available stock before purchasing new items for each season.
A university theater program manages check-in/check-out of lighting and sound equipment across multiple student productions throughout the academic year.
A production designer creates digital proposals by pulling items from existing stock, shares them with the director for voting and approval, and generates a final pull list automatically.
A community theater migrates from a spreadsheet-based system to StageStock using the free data conversion service, gaining searchable tags, image attachments, and history tracking.
A performing arts center with multiple resident companies uses StageStock alongside VirtualCallboard to coordinate shared inventory and production scheduling across all companies on a single platform.

Pros

Theater-Specific Design: Built specifically for performing arts organizations, with workflows tailored to the real needs of production teams rather than generic inventory tools.
Free Tier Available: The first 100 items are free with no credit card required, making it accessible for small theaters, schools, and community groups.
End-to-End Production Support: Goes beyond cataloging to manage the entire production process including proposals, approvals, pull lists, and check-in/check-out.
Free Migration Assistance: Teams switching from another inventory system get free data conversion, reducing friction and time-to-value.

Cons

Niche Use Case: Designed exclusively for theatrical and performing arts inventory — not suitable for general-purpose warehouse or retail inventory management.
Limited to 100 Free Items: The free tier caps at 100 items, which may not be sufficient for larger organizations with extensive inventory.
AI Feature Still in Beta: The StageStock AI feature is currently in beta, meaning it may be incomplete or less reliable than the core platform.

Frequently Asked Questions

Yes — StageStock lets you catalog your first 100 items for free with no credit card required. Paid plans are available for organizations with larger inventories.

StageStock supports costumes, props, scenery, lighting equipment, and sound equipment. You can attach images, PDFs, and other files to any item.

Yes. StageStock offers free data conversion from exported files of other inventory systems. Contact their team for details.

StageStock integrates directly with VirtualCallboard so production data entered once is accessible in both platforms under a single user profile. Teams can also send messages and start discussions linked to specific inventory items.

StageStock AI is a beta feature that adds artificial intelligence capabilities to the platform. Specific functionality is still being developed and may evolve as it exits beta.