About
Secured Signing is an all-in-one digital signing and online notarization platform designed for businesses that demand security, compliance, and efficiency. Founded in 2010, it offers PKI Digital Signatures that ensure non-forgeability and non-repudiation, alongside a full-featured Remote Online Notarization (RON) solution approved across multiple U.S. states. The platform stands out with Realify, its proprietary AI-powered deepfake detection technology that helps notaries and signers identify fraud during video signing sessions — a response to the 45% surge in deepfake attempts reported by notaries. Key capabilities include advanced document workflows, form creation via Form Direct, contract negotiation tools, document witnessing, SMS authentication, and electronic notary journal management. Secured Signing holds SOC 2® Type 2 compliance and supports eIDAS-compliant signatures, making it suitable for regulated industries such as legal, life sciences, healthcare, government, finance, mortgage, and real estate. It integrates seamlessly with popular platforms including Salesforce, SharePoint, Clio, Bullhorn, JobAdder, and NetDocuments, as well as offering a robust API for custom integrations. Individual notaries, in-house notary teams, title agencies, law firms, and enterprise HR departments all benefit from its flexible, pay-as-you-need pricing model.
Key Features
- PKI Digital Signatures: Industry-standard Public Key Infrastructure signatures that guarantee non-forgeability and non-repudiation, legally valid and eIDAS-compliant.
- Remote Online Notarization (RON): Fully featured RON platform with video signing, electronic notary journal, notary certification, and state-approved workflows for individual and in-house notaries.
- Realify Deepfake Fraud Prevention: AI-powered deepfake detection technology that identifies fraudulent identity attempts during video signing and notarization sessions in real time.
- Document Workflows & Form Creation: Build automated document workflows, create smart forms with Form Direct, manage contract negotiations, and configure multi-party signing sequences.
- Broad Integration Ecosystem: Native integrations with Salesforce, SharePoint, Clio, Bullhorn, JobAdder, NetDocuments, and more, plus a developer API for custom connections.
Use Cases
- HR teams collecting signed employment contracts, onboarding forms, and policy acknowledgements digitally at scale.
- Real estate attorneys and title agencies conducting fully remote property closings with RON-compliant notarization.
- Recruitment and staffing agencies sending offer letters and compliance documents integrated directly with their ATS or CRM.
- Government agencies digitizing public document signing workflows with legally binding, tamper-evident PKI signatures.
- Healthcare and life sciences organizations maintaining regulatory compliance through auditable, authenticated document signing processes.
Pros
- All-in-One Signing & Notarization: Uniquely combines e-signatures and full RON capabilities in a single platform, eliminating the need for separate tools.
- Enterprise-Grade Security & Compliance: SOC 2® Type 2 certified, eIDAS-compliant, and built with PKI to meet the strictest legal and regulatory standards across industries.
- AI-Powered Deepfake Detection: Realify gives notaries and businesses an extra layer of identity fraud protection that most competing platforms lack.
- Flexible, Pay-As-You-Go Pricing: No setup fees with scalable plans for small businesses, enterprises, and individual notaries, keeping costs proportional to usage.
Cons
- Feature Complexity for Simple Use Cases: The breadth of notary and advanced signing features can feel overwhelming for teams that only need basic e-signature functionality.
- U.S.-Centric RON Availability: Remote Online Notarization approvals are tied to individual U.S. state legislation, limiting RON access for international users.
- Learning Curve for Notary Workflows: Setting up advanced notary workflows, journal management, and compliance configurations requires time and training for new users.
Frequently Asked Questions
What is Remote Online Notarization (RON) and how does Secured Signing support it?
RON allows a notary public to notarize documents with signers appearing via live video call rather than in person. Secured Signing provides a state-approved RON platform with video signing, ID verification, an electronic notary journal, and notary certification — all in one place.
Are digital signatures created on Secured Signing legally valid?
Yes. Secured Signing uses PKI (Public Key Infrastructure) digital signatures that meet international legal standards including eIDAS (EU) and are compliant with e-signature laws in the U.S. and many other jurisdictions, ensuring non-forgeability and non-repudiation.
What is Realify and how does it prevent deepfake fraud?
Realify is Secured Signing's proprietary AI deepfake detection technology. It analyzes video streams during signing and notarization sessions to flag synthetic or manipulated faces, helping notaries and businesses verify the true identity of participants.
Which software platforms does Secured Signing integrate with?
Secured Signing offers native integrations with Salesforce, SharePoint, Clio, Bullhorn, JobAdder, NetDocuments, Actionstep, FastTrack 360, FinPOWER Connect, and more. A developer API is also available for building custom integrations.
What industries and use cases is Secured Signing best suited for?
Secured Signing serves legal, recruitment & staffing, real estate, government, healthcare, life sciences, mortgage & banking, and finance industries. Common use cases include HR onboarding, loan documentation, procurement contracts, title closings, and compliance workflows.
